2016-10-25-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting October 25, 2016 Location and Time: Town Office Building, Dawes Room; 7:30 .. AM Members Present: Jill Hai, ChairDavid Kanter, Vice-Chair & Clerk; Rod Cole (arrived ; 7:43 ..); Charles Lamb; Wendy Manz AM Members Absent: None Others Present (arriving & departing throughout the meeting): Rob Addelson, Assistant Town Manager for Finance; David Tabeling, Lexington Town Report Photographer; Jennifer Hewitt, Lexington Budget Officer; Peter Coleman, Assistant Director of Recreation; Karen Simmons, Director of Recreation & Community ProgramsChris ; Filadoro, Public Grounds Superintendent, Department of Public Words (DPW); Nathalie Rice, Town Clerk; Tom Case, Chief Information Officer Documents Presented: Notice/Agenda of CEC Public Meeting, October 25, 2016 Draft, October 25, 2016, Errata to the CEC Report to the September 21, 2016 Special Town Meeting (STM) 2016-5 Draft CEC Subject Areas & Liaison Assignments for Fiscal Year 2017, October 25, 2016 Town of Lexington Organizational Chart, February 29, 2016 Pending Final Minutes of CEC Meeting, September 21, 2016 Draft Minutes of CEC Meeting, October 6, 2016 FY2018ÎFY2022 Capital Improvement Projects (CIPs) for Recreation & Town Clerk Call to Order: At 7:37 .., Ms. Hai called this CommitteeÓs meeting to order. AM Consent to Reallocating a Portion of the Schools FY2017 Technology Funding: Mr. Addelson briefed the Committee on the SchoolsÓ urgent need to upgrade the Barracuda device that provides filtering of its networkÓs Internet access. There is about $106,000 unencumbered from the over $1 million that was appropriated for Schools Technology at the 2016 STMÏof which $90,000 was allocated for upgrade to SMART boards. Ms. Hai said the SchoolsÓ plan is to reallocate up to $85,000 of that $90,000 for the Barracuda device upgrade (currently estimated to cost $81,789). Ms. Hai advised that a $26,442 credit is anticipated for return of the current Barracuda device; thereby, the net cost for the update should be about $55,347. Mr. Addelson said he has reviewed the STM Motion for that appropriation and its language does allow the proposed reallocation, and he has no objection to the proposed reallocation. A Motion was made and seconded to support the proposed reallocation of up to $85,000 to Vote: 4–0 fund the Barracuda device upgrade. CEC Picture for LexingtonÓs FY2016 Annual Town Report: Mr. Tabeling took the group picture of the members. Errata to the CommitteeÓs Report to the September 21, 2016 STM 2016-5: Vote: 5–0 A Motion was made and seconded to approve the Draft Errata. Discussion of the CommitteeÓs Organization and Processes for the FY2018 BudgetReview Cycle Page 1 of 3