2023-08-17-PBC-min - Laserfiche WebLink

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It was confirmed that the Canopy still needed formal approval from the HDC. Location of columns was discussed and said to be outside of the parking area although the need for any protection would be investigated. It was asked if there was a system to reserve parking spaces. It was reported that there would be cones or taping off if reservations were needed for an event. Rain water was asked about, and if there was a gutter system for the run-offs. It was reported that there would be gaps between the panels so water would not be collected. It was stated that it was not expected to see any exposed concrete. A question was asked if the solar panels were capable of withstanding the 105 MPH winds used in design standards. The architect stated that there had yet to be deep discussions regarding the solar panels, although that was next and they would need be able to withstand the required wind loads. Update on LHS Project Status Mike Burton from Dore and Whittier (Owners Project Manager (OPM) provided an update on the LHS status. Six proposals were received from six design firms, which will go through the MSBA’s DSP selection process. There will be three to four firms to interview, and one will be chosen. It was suggested to have a joint PBC and Sustainable Lexington meeting prior to September 14th to go through attachment A of the IDP. It was decided to hold a meeting on September 7th., to establish Attachment A targets for the High School Project per the requirements of the Integrated Design policy. Other groups will also be reached out to join the September 7th meeting. It was reported that some of the property will fall under Article 97 and required a 2/3 town vote and a 2/3 legislative vote to accommodate an equitable trade between park and school property. Staff would be doing an initial takeoff of the parcels for early work on this issue. It was discussed that the entire process could be 1 to 2 years and needs to be carefully evaluated and coordinated with the MSBA timeline. The OPM will begin working on schedule models for this work. The School Building Committee would be establishing a communication sub-committee that will assist in community engagement. A Public Meeting is being held on September 14th to being to introduce the public to the project. The meeting will be hybrid and held in Battin Hall. Update on Westview Cemetery Building Mark Barrett reported that the building was in the process of getting final inspections, and the move-in is scheduled for August 28th. There were photographs of the building presented. Clean-up was currently being done. The demolition of the existing building will begin a few weeks after the move -in occurs. To date the total cost of the project is within the Town Meeting appropriation for the project. It was stated that the Select Board and Committee members would be offered a tour as soon as there was a certificate of occupancy. Urgent Business There was no further business. Motion to adjourn, all approved.