2023-08-17-PBC-min - Laserfiche WebLink

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TOWN OF LEXINGTON Permanent Building Committee Permanent Members Jon Himmel, Co-Chairman, Charles Favazzo, Co-Chairman, Peter Johnson, Philip Coleman, Celis Brisbin, Elizabeth Giersbach, Frederick Merrill Police Station Members: Semoon Oh, Wendy Krum Associate Members: Curt Barrentine, Henrietta Mei PBC Minutes for the meeting held on: 8-17-23 Meeting was held remotely via Zoom Members Present: Jon Himmel, Celis Brisbin, Wendy Krum, Henrietta Mei, Peter Johnson, Fred Merrill, Todd Rhodes, Charles Favazzo, Curt Barrentine, Semoon Oh, Philip Coleman Others Present: Mark Barrett, David Kanter, Steve Brown, Mark Sandeen, Mike Cronin, Jeff McElravy, Michael Burton, Suzie Barry Koren Stembridge, Stew Roberts The PBC Meeting was called to order at 5:03 pm. Meeting Minutes Approval Minutes for the June 8, 2023 mtg were only sent out recently, although some edits were received. Staff will update and recirculate the minutes. Update Cary Library Children’s Room project Staff presented the lower level Library Floor plan and highlighted the children’s room. The primary renovation focus is on the children’s room, but also includes the large meeting room and HVAC upgrades for the entire lower level to become an all-electric HVAC system for the ground floor. Staff discussed the driving factors behind the project needs including safety, accessibility, improved operations and general upgrades such as the site line improvements to several areas of the children’s room. Johnson Roberts, the architect, was engaged and came up with several schemes to solve the issues after meeting with staff. The preferred scheme was being presented tonight. The projected interior views of the children’s room were presented. The large meeting room space was originally a lecture space but now includes children’s programming. The modified meeting room would also allow for better kitchen space and add adjustments to the storage room. Code requirements for a demonstration kitchen would be investigated. The sustainability goals were also discussed to see what could be applied to the current project from the Town Policy. The estimate of the probable project cost was presented. The total budget estimate was currently at $6,367,000. The project schedule was presented, with a target to complete Construction Documents and final estimate to support a spring annual town meeting. It was reported that there was no exterior work anticipated except for temporarily placing outdoor cooling equipment, until it could be relocated a few years down the road under a larger HVAC project. Feedback would be sought from the HDC on this issue. It was asked what the funding sources were. It was reported that the library committed to providing $1.5 million in private funding for the project; some of those funds are being used to pay for the A/E services. The rest of the funding would be requested from the town.