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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting May 25, 2016 Location and Time: Town Office Building, Reed Room; 8:45 A.M. Members Present: Jill Hai, Chair; David Kanter, Vice -Chair & Clerk; Wendy Manz Member Absent: Elizabeth Barnett; Rod Cole Others Present: Elaine Ashton, Town Meeting Member Documents Presented: • Notice /Agenda of CEC Meeting, May 25, 2016 • CEC's Input, June 12, 2015, to Board of Selectmen's (BoS') Annual Goal Setting (July 2015) • Draft #3 Minutes of the CEC Meeting, May 6, 2016 Call to Order: Ms. Hai called the meeting to order at 8:51 A.M. Discussion of this Committee's input to the BoS' upcoming Goals Setting for Fiscal Years 2017 & 2018 Ms. Hai led a review of this Committee's input to last year's BoS' Goals Setting to consider which topics would be candidates for this year's input— updated, as needed. She reported that member Rod Cole —who couldn't attend because of a last- minute work obligation —had advised her that he felt all of last- year's topics were worthy of being resubmitted. The members present also agreed that all the topics do warrant being addressed again, although a reorganization and rephrasing of the topics should help insure the Committee's objectives are better understood. Mr. Kanter discussed his suggestion for two new topics ( "Role of the CEC" and "Matrix /Timeline for Stakeholders in Capital Projects "). The Committee agreed those topics should be integrated with the reorganized submittal. Ms. Manz will review last- year's submittals regarding "Community Housing Policy" and "Early Position - Taking Regarding Town Applications for Use of the Community Preservation Fund (CPF)" and provide Ms. Hai with suggested language for this year's submittal. It was moved and seconded that the Chair was authorized to build this - year's submittal based on the guidance provided at this meeting. Vote: 3 -0 Review of the 2016 Annual Town & Special Town Meetings process and any resulting feedback to provide to the Town Moderator and the BoS: Ms. Hai proposed to defer that review until additional members were present and the Committee agreed. Mr. Kanter gave a heads -up that he will propose that the alphabetical labeling of Article sub- parts- even if presented in an aggregation in the final Motion —not be changed from the labeling used in the various committees' reports to the Town Meeting. Page 1 of 2