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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 10, 2016 Location and Time: Town Office Building, Dawes Room; 7:00 .. PM Members Present: Jill Hai, Chair; David Kanter, Vice-Chair & Clerk; Elizabeth Barnett; Rod Cole (arrived at 7:32 ..); Wendy Manz PM Members Absent: None Others Present: None Documents Presented: Notice/Agenda of CEC Public Meeting, March 10, 2016 Draft #4 of CEC Report to 2016 Annual Town Meeting (ATM) & 2016 Special Town Meeting (STM) 2016-3 Draft Capital Expenditures Committee Report to STM 2016-3 Version #3 of Town's 5-Year Capital Plan (Including Deferrals) with Comparable- Year Data from Last-Year's Capital Expenditures Committee's 5-Year Plan Draft Minutes of the CEC Meeting, March 2, 2016 Call to Order: Ms. Hai called the meeting to order at 7:24 .. PM CEC Member Concerns and Liaison Reports: Ms. Hai reported on the Town Moderator's Meeting the previous evening that addressed the planning for 2016 Annual Town Meeting & Special Town Meeting 2016-3 on 21 Mar 2016. A proposed order for the presentation of Articles was established, as well as a “date certain” for applicable Articles. Additionally, contents of a proposed Consent Agenda were discussed. Ms. Hai reported on the “Chairs+1” meeting that she and Mr. Kanter had attended on behalf of our Committee this morning. The two, principal, discussions were: (1) The manner in which to present at the upcoming Town Meeting Members Association’s Information Session, and then at the STM 2016-3, the debt- service burden on the Lexington taxpayer for School Buildings Projects, in the context of all the major projects also subject to financing contemplated over the next five years. The Town Manager and the Assistant Town Manger for Finance will prepare and present to the Board of Selectmen a proposed presentation. (2) Whether to schedule another STM—concurrent with the 2016 ATM—for Town Meeting to hear the likely addition to the annual Minuteman High School assessment as a result of the projected debt financing for the renovation or replacement of that School’s building and to vote on whether to support that financing. In the absence of a vote, Lexington would be taken as having approved the debt financing. The consensus was to hold the STM to allow discussion and active acceptance. Reporting to the 2016 ATM & STM 2016-3 Ms. Hai proposed that with important information needed for this Committee to take some positions still unavailable and, wanting to meet the goal of providing Town Meeting Members our report one week in advance of any capital-related Article, we should break out our report to the STM 2016-3 and publish it by March 14, 2016. To that end, Mr. Kanter had provided a draft of such a report using what had been the previously agreed-upon text and Committee position on that STM’s Article 2. Page 1 of 2