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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM Project Description Amount Requested Funding Source Committee Recommends (b) DPW Equipment! $755,000 $449,000 GF (Debt) + $15,000 GF (Free Cash) + $145,500 Water EF (RE) + $145,500 Wastewater EF (RE) Approval (5 -0* "This is an annual request to replace equipment that is beyond its useful life and whose mechanical condition no longer meets the requirements of the Department of Public Works (DPW). The DPW has an inventory of 146 pieces of equipment including sedans, hybrid SUVs, construction vehicles and specialized equipment used to mow parks, plow snow, repair streets and complete a variety of other projects. Without regular equipment replacement, the efficiency and cost effectiveness of the DPW's operations would be handicapped due to equipment down time and excessive repair costs. The FY2017 request, by funding source, is shown in the table below. Each piece of equipment is inventoried with original and current replacement cost, state of condition and replacement time interval. Replacement intervals vary from 5 to 25 years, and are based on manufacturer recommendations and use (type and duration). The selection of vehicles to be replaced begins with the proposed replacement date. Then each vehicle is assessed as to its mechanical condition and work requirements. The systematic replacement program defines what equipment is expected to need replacement during the next five years, with the intent of preventing any unexpected emergency purchases. Annual updates are conducted by the Road Machinery Division, Division Superintendents and reviewed by the Manager of Operations and the Director of Public Works.... "The table below shows each piece of eauipment recommended and its nronosed financing source. GF Debt Free Cash Water RE Sewer RE Total 1 -F550 Pick Up with Plow $9,000 Committee Recommends $60,500 $60,500 $130,000 1- Rubber Tire Loader with 3 Yard Capacity $85,000 $85,000 $170,000 2- F450 Dump Trucks with Plows (Public Grounds) $200,000 $200,000 1- Holder Tractor with Snow Blower (Public Grounds) $140,000 $15,000 $155,000 1 -F450 Dump Truck with Plow (Highway Division) $100,000 $100,000 $449,000 $15,000 $145,500 $145,500 $755,000 [Brown Book, Pages XI -6 & 21] Project Description Amount Requested Funding Source Committee Recommends (c) Street Improvements and Easements $3,500,000 $2,526,835 GF (Cash) +$973,165 Chapter 90 Approval (5 -0) "This is an annual request for the street resurfacing and maintenance program. "...Funds will be used for design, inspections, planning, repair, patching, crack sealing and construction of roadways and roadway related infrastructure including repair and installation of sidewalks. A preliminary list of the streets to be repaired under this article is currently under development. A pavement management system is utilized to assist in analyzing the road network and selecting roadways for repairs. This model is kept updated on a regular basis. The funding requested will provide a level of funding estimated to move the Town toward a targeted pavement condition index (PCI) of 85." 42