2000-01-11-MGWG-min.pdf - Laserfiche WebLink

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location to be determined by chair in consultation with TMgr. The meeting was called to order by acting chairperson Suzanne Caton. Issues Addressed and Agreements Made: 1. Minutes of last meeting were approved with the following corrections: Add to list of members present the name of Marianne Lazarus. Correct the spelling of the name of member Edmond Vail [sic] . Identify the documents for the working group "library" being held by Joe Marino. They are [approximate titles] : "Topical Areas for Fall Forum Breakout Meetings, " "Draft Report of Visioning Process, June Workshop, " "Initiating Committee Conversations, January 1999. " 2 . Agenda Item: Discuss and determine logistics and procedures for future work group meetings. Discussion was based on draft Workplan proposed by Suzanne Caton and Appendix A of the Initiating Committee document "Guidance for Lexington 2020 Work Groups" of 1/6/00. It was agreed: This work group will meet twice a month, every other Thursday starting from 1/20/2000. Meetings will last 2 hours, starting at 7 pm and ending at 9 pm. Suzanne Caton will make arrangements with the Town Manager's office for a location, which hopefully will be permanent and with a table that will accommodate the whole group (about 18) . A quorum will consist of the members present. A quorum for approving reports or other issues for which the chair may call for a vote will be a simple majority of the work group membership--or 8 of the 14 on the current Working Group Members list. A scheduled meeting will be cancelled automatically by the announcement of school snow closure. There will be no specific attendance requirements of the members, presuming that all are dedicated to working together to complete the task. A discussion of the question of whether changes/additions in the membership of the work group were needed concluded with the observation that the needs will not become clear until substantive issues are addressed. At that time the membership can decide who needs to be added and what the newcomers' voting privileges will be. The group will elect a Chairperson and Vice Chairperson. The Chair will develop meeting agendas and will distribute them by Email before meetings as far as possible, with the understanding that the agenda may be revised at the start of the meeting. It was decided to disseminate documents (meeting notices, agendas, minutes, etc. ) to the membership by Email (preferably by using Email text rather than attachments) . Edmond Vail will pass these messages by FAX to John Frey, who does not have Email, and Karl Kastorf will see to it that Ione Garing is similarly informed. [More on this topic later. ] The Chair will ensure that minutes from the previous meeting are written and sent to members. The Chair will bring scheduled meetings to order and assist the group in