2022-06-16-PBC-min.rev - Laserfiche WebLink

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911 is scheduled to move on 8/1. The Dispatch center will move on that day, the balance of the police station will follow that week. Police Staff updated that the town wide referendum had passed on 6/6/22, approving the project funding. The architects provided an update on the prequalification process that was nearing completion Prequals • Scoring Sheets were reviewed for all Firms submitting Qualifications. • 10 General Contractors Submitted. Tentatively 9 out of 10 will be approved and able to provide a Bid on the Project. • 101 Subcontractor qualification statements were received, it is anticipated that we might only lose 1 or 2 in the pre-qualification process. • Elevator will end up being bid as an open filed sub bid, as there was only 1 respondent. The Bidding Schedule was reviewed. • The complete Bid Package is scheduled for release on or before 05 July, 2022 • Filed Sub Bids to be received July 26, 2022 • General Bids to be received August 9th, 2022 A recap of the VE list was discussed and the final list previously shared in the minutes from 5-24-22 were discussed and a copy is inserted here for reference: It was requested to share this list with the Select Board, as well as a brief description of the bid process and schedule. The Project Budget and some thoughts toward strategy if the bids were over budget were explored. Discussed were any flexibilities that might exist in the current budget to allow an award to be made, pending how far over budget the Bids were and whether FF&E items currently in the construction bid documents might be better handled directly by the Owner (such as compact shelving etc.). Staff outlined that some possibilities exist however it depends wholly on how over budget the bid might be. Next meeting scheduled for 7-14-22. Motion made and Seconded to Adjourn.