FINAL OS SC Mtg Minutes 2017-11-14.pdf

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b. Schedule and Budget Report Mary Ann Williams reviewed the schedule,pointing out that the 90%documents were submitted, and MSBA feedback has been received. She noted that the scheduling is on track and the trades have been working on the site. She explained that the bidding process will begin next week, and that it will be an electronic process, which will make the process more streamlined. She explained there is an ebb and flow to the scheduling;they have been staying ahead of the weather,have been working Saturdays, and the project is on schedule. She pointed out that there is cooperation in the trades, and it is a good process,given the size of the building. She affirmed that she is pleased with the progress to date,and that issues are dealt with as they arise, as the process involves real time information. She also noted that everyone has a role and a responsibility, and there is guidance along the way. She pointed out that the team on the Minuteman project is a high performing team whose members work well together, communicate well, and challenge each other to make a better team. In response to questions, she noted that the team discusses every week the opportunities for student inclusion, observation,and learning. It was agreed that any citizen requests to visit the site be coordinated through Dr. Bouquillon and Mr. Spalding, and the School Committee will be invited for another tour when the steel is up. c. Permitting Fee Relief Update The Superintendent reported that the permitting fees have been discussed with the Administrators in the Town of Lincoln, and will be discussed at an upcoming Selectmen's meeting. He noted that some relief is probable. He also noted that the final permit will be forthcoming after the 100%documents are submitted. The Lincoln officials have been prepped,they are on board, and he anticipates that the permitting will be finalized by mid to end of December. Mr. Spalding added that the project is all on time and on budget. 5. CHAIR'S REPORT a. School Committee Retreat Idea Mr. Horton explained that a few people have suggested that the School Committee have a retreat to discuss items that would require more time than the School Committee meetings allow. To determine whether this makes sense,he would like to gather ideas and review with the Officers,then present to the full School Committee. He asked that people submit their suggestions to Ms. Rozan, outlining topic and purpose, within 2 weeks. b. MASC Award Mr. Horton called attention to materials included in the packet related to Mr. Spalding's recent receipt of the MASC's Division VIII All-State School Committee award for 2017. He commended Mr. Spalding for his contributions to the District through his years of service on the School Committee,and for his work getting the building project underway,and extended appreciation to Mr. Spalding for all he has done. Ms. Sheffler added that she is pleased to see Mr. Spalding's leadership continue,noting that it is wonderful and unusual. Mr. Stulin commended him for his efforts in getting such a great team together for the project, and for his work with the MSBA. Mr. Spalding noted that everyone deserves the credit for getting to yes on the project. 6. SUBCOMMITTEE REPORTS a. Update on Marketing,Recruitment,and Retention George Clement distributed an updated timeline on Stn Grade Enrollment and Retention(Attachment A). He reported that as a result of visits to 8th grades, 1,320 interest cards were collected. The top three towns from this 2