FINAL OS SC Mtg Minutes 2018-02-06.pdf

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meeting of a private school project in Dover. When he asked them how the fees were handled, he was told: "This is a controlled cost project; there are no fees." 7. PRINCIPAL'S REPORT,Jack Dillon a. Approval of FFA State Convention Overnight Field Trip Mr. Dillon explained the details of this trip, including the mix of Horticulture and Biotechnology students. There was a discussion on how the gap between these two fields is growing smaller, and that while students will be engaged in fundraising,the Superintendent will make funds available, up to $1,000, so that no child is left behind for financial reasons. The following vote was then taken: ACTION 2018#11 Moved(DeLuca) and seconded(Spalding) To approve the overnight field trip to the FFA State Convention on March 14-16,2018, in Sturbridge,MA, as presented, and to authorize the Superintendent to approve up to $1,000 for travel expenses not covered by student fundraising VOTE: 10 members in room at time of vote Weighted Vote present: 100% Weight needed: >50% Names of towns opposing or abstaining: none Final percentage results of vote: 100% Final status of the vote: Unanimous 8. ASSISTANT SUPERINTENDENT'S REPORT,Kevin Mahoney a. Approval of FY 19 Budget and Preliminary Assessments The Chair highlighted the wording of the Regional Agreement regarding the budget vote: In order to approve the District's annual budget, a combined total of weighted votes equal to or exceeding 66.67%of the weighted vote of the entire Committee (i.e.,not merely two thirds of the weighted vote of those present)shall be required. The Assistant Superintendent pointed out that his intention through the Budget Hearing was to provide broad detail for the School Committee. He also noted that this is the last budget for the old building. He addressed questions related to moving expenses, and pointed out that exact numbers are not known,but there will be some funding available, some rigging will be necessary to move the machinery, and that he is taking a conservative approach. The Superintendent added that an area that will require attention is personnel. Some restructuring/reorganizing will be necessary; skilled professionals, such as licensed engineers,will be required,and maintenance staff training will be necessary. Facilities policies will need to be reviewed and capital for maintenance will need to be in place. He is hoping to develop an Operations/Maintenance Plan, so they can do it right. Evaluation criteria for supplies and staffing/training will be guided by Gilbane. Reviewing the science and best practices in maintenance and maintaining a healthy capital component to address this regularly is important. It was noted that the Special Legislation can be viewed as one way to build this cushion. The Superintendent also clarified that there is no collective bargaining restraint for the maintenance/training. How capital fees will be collected for FY 20 and used in FY 21 was also explained. To facilitate conversations with the towns, some members requested digital 4