FINAL OS SC Mtg Minutes 2018-02-06.pdf

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Overlay. Specifically, it would fund the photovoltaic overlay that has been part of the construction plans for the new building,which requires total of$1.5 million to complete. This amendment will be taken up on Thursday. He also noted that he met earlier in the day with Senator Cindy Friedman and Representative Jay Kaufman regarding the enabling legislation for long term ground leases (voted by the School Committee on 1.16.18) for mission compatible and campus centric development activity. He explained that this is moving forward, that it will be filed as a budget amendment in the House, in the Senate, and as a bill itself,and that these legislators anticipate a better than average chance at passing this before June 30. He reminded the School Committee that this legislative activity is related to his Leadership Goal 2 Professional Practice: Legislative Engagement. 6. SCHOOL BUILDING COMMITTEE REPORT,Ford Spalding a. Budgeting and Permitting Update Ford Spalding, Chair of the School Building Committee reported that last Friday, Gilbane hosted 40 Minuteman students representing our building trades and engineering curriculum in the Paul Revere Room for a 1 '/2 hour class on their current Building Information Modeling(BIM)process. He explained that this process moves from traditional two-dimensional technical drawings to a three-dimensional(3D) spacial system showing width,height and depth. He explained that the BIM concept envisions virtual construction of a facility prior to its actual physical construction,in order to reduce uncertainty, improve safety,work out problems, and simulate and analyze potential impacts. This process allows subcontractors from every trade to input critical information into the model before beginning construction, and provides opportunities to pre-fabricate or pre-assemble some systems off-site. He then shared some slides showing students participating in that class. He noted that the students were fully engaged, and Gilbane did a fabulous job. He also noted that there will be follow-up to this session over the next several months,where students will be invited to attend the actual weekly planning meetings involving BIM at the Gilbane field office. He also reported that the Team will be working over the next six weeks to finalize the anticipated budget for the project as a whole, as final subcontractor bids are nearing completion. He emphasized that there is every reason to believe the project is on time for completion late spring 2019 and on budget,possibly able to include some of the important educational add alternates which were previously valued engineered out of the plan. In response to questions,he explained that student engagement was a result of collaboration between the Superintendent and Gilbane,both mindful of how to engage students educationally in the project. All Juniors from the 6 shops were required to attend this class,and for the follow-up sessions, small groups will be invited every Friday from 8:30-10:30 AM to attend the planning meetings. With regard to the budget,he explained that all the bids are in, and there is great scrutiny at the team level and the Building Committee level. With regard to permitting,the Superintendent distributed a February 5,2018 letter from the Town of Lincoln(Attachment C), sent in response to his correspondence of January 31, 2018 in which he requested justification for the permit fees. He explained that their adjusted balance totals $922,421.63. Being unwilling to put the project at risk,the District will pay the amount,under protest,and will not acquiesce any rights. He also explained that at a future Executive Session,possibly with Counsel present,they will discuss options. In response to questions,he noted that while he can't say with certainty what Lincoln is thinking about real costs,this is a controlled cost project with high scrutiny, and the fees are excessive. In his survey of superintendents across the state regarding reimbursement for projects completed over the last 10 years, of the 18 respondents, 80%reported discounts for permits and 50%reported full waivers. He also noted that still outstanding is the building permit, and this is needed in a few weeks. He also confirmed that none of these fees are reimbursable by MSBA. Mr. Spalding noted that earlier in the day,he attended a 3