2022-05-24-PBC-min - Laserfiche WebLink

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Staff provided an update on the current status of the Police Station project. The Town wide vote is scheduled for 06 June 2022. Over the past few weeks the Police Chief Mike Mclean and Mike Cronin have participated in several interviews, presentations and Q & A sessions regarding the Police Station project. Contractor Pre-Qualification Staff reported that the Contractor Prequalification process is underway. A Prequalification RFQ was issued and responses were received on April 29, 2022. 89 Trade contractors and 10 General Contractors replied to the RFQ. All trades had at least three respondents except Terrazzo and Elevator. These trades were re-advertised and are due on 5/25/22. If we do not get three vendors for each trade they will become open filed sub bids during the bidding phase. Tecton has been reviewing all the submittals and updating score cards reflective of those submittal packages. The biggest effort is needed in checking references for all 99 submissions. The goal is to get at least 3 references from each firm. This phase is expected to continue till June 3, 2022. A working session is planned for Tuesday morning June 7, to review all of the scoring sheets and references and make the determinations as to which contractors meet the criteria to be considered qualified. One PBC member agreed to participate in this process which is tentatively scheduled for 9-12 on 6/7/22. VE implementation Staff reported that the Value Engineering tabulation sheet, that had been developed and reviewed at prior meetings, was reviewed with the Town Manager. The outcome of that discussion was the direction to adopt the 10 items identified below into the project with a potential savings of $600,000. Additionally, the remaining items from the VE list, also identified below, would not be adopted at this time. There was an inquiry about three items not adopted, Brown stone to Cast stone, Terrazzo tile instead of seamless and the question if there was value in splitting the Generator into two smaller units. Staff reported that the Cast Stone was not adopted as there was strong support from the HDC for the Brownstone, The seamless terrazzo flooring was the preferred application and the engineers reported that having two smaller emergency generators would prove to be more costly (initially and operationally) than on single larger unit. VE items adopted 7 High Density Storage move to FFE $75,000 g Moves Hig Density Systems to FF&E (potential Savings) 10 Reduce Landscaping by 15%$36,000 g 11 Interior lighting changes & reductions $100,000 g 12 Reduce AV Scope $100,000 g 13 Streetscape continuation $150,000 g 14 Simplify ceiling design in meeting rooms $50,000 g 15 Reduce Locker quantity & type $30,000 g 16 Omit window blinds in all windows $8,000 g Move Window Blinds to FFE for Potential Savings 17 Reduce Ballistic Wall protection $50,000 g 20 Reduction of pavement $5,000 g Potential Savings $604,000 VE Items not adopted / tabled 1 Deduct Social Services office fit-out $105,000 r 2 Deduct De-EscalationTraining Fit-out $50,000 r 3 Deduct Glass & Millwork partitions $75,000 r 4 Remove dormer at rear of building $43,000 5 Change Brown Stone to Cast Stone $116,150 g 6 Fire Supression at IT and Evidence Rooms $160,000 r 8 Vehicle Garage not determined r 9 Emerg. Generator to Critical loads only $200,000 r 18 Change lobby Terrazzo Floor 10,000 / 20,000 19 Change Curtainwall to storefront system $25,000 r 21 Storm water Management $200,000 r $979,150