2022-03-28-CEC-ATM-STM-rpt - Laserfiche WebLink

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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2022 ATM& STMs 2022-1 & -2 Public Facilities The Department of Public Facilities coordinates and cares for all Town-owned buildings under the control of the SB, Town Manager, Library Trustees, and School Committee. Expenses associated with the DPF staffing,maintenance (including preventive maintenance), custodial services, capital-project management, utilities, landscaping and grounds (at schools only), and managing of building rentals and other reservations for use of building spaces are the responsibility of this department. DPF is currently responsible for buildings at 26 locations: • Town Office Building • Cary Memorial Building (CMB) • Police Station • Fire &Rescue Headquarters • East Lexington Fire &Rescue Station • Samuel Hadley Public Services Building • Stone Building (in caretaker status;previously used as the East Lexington Library) • Cary Memorial Library • Visitors Center(substantially complete as of July 2020) • Lexington Community Center • Unit in the Muzzey Condominiums, 1475 Massachusetts Avenue (in caretaker status;previously as Senior Center—which is now at the LexCC) • Westview Cemetery • Hammond A. Hosmer House (in caretaker status) • Animal Shelter,Westview Street • 173 Bedford Street (was swing space for the Fire &Rescue Headquarters; expected to be for the Police Station) • Ten schools (replacement building for Maria Hastings Elementary School is complete and occupied, additional work on the site is ongoing) • Old Harrington School (Schools 'Central Administration is the primary occupant). The DPF is organized around four areas: Administration, Project Management, Facility Maintenance and Repair, and Custodial Services. Administration administers the Department. Project Management handles major capital renovations and provides staff support to the Town's Permanent Building Committee for new construction. Facility Maintenance and Repair maintains and repairs all the facilities listed below. Custodial Services is responsible for custodial services in all those facilities. DPF has taken a systematic approach to the needs of both Municipal and School buildings, including roofs, flooring, building envelope, and school paved parking and sidewalk areas. In a few cases the needs are met by programs with annual funding and could be considered more as ongoing extraordinary maintenance. However, as the needs exist and the work has traditionally been funded using GF cash, the Committee supports labeling these projects as "Capital". The 2021 ATM and STM 2021-1 approved several DPF-related appropriations: • Lexington Police Station Rebuild Design (2018 ATM, Article 14, $1,862,622, STM 2021-1, Article 5, $870,000) This is currently finished with Design Development and anticipating construction funding at the STM 2022-1. There are more details presented below. • Building Flooring Program (Article 16(b)(1)): Work has been completed at the High School, Clarke &Diamond Middle Schools, and the Town Office Building. • The School Paving Program (Article 16(b)(2)): Work has been completed at the Harrington School on the backside near the playground area as well as some sidewalk work. 30