2015-Annual Report - Laserfiche WebLink

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TOWN OF LEXINGTON | 9 documents and bound volumes, cataloging of Lexington’s records of Town Meetings and Elections, “old town pa- pers”, deeds and agreements, and the 300th Anniversary Celebration Collection. In March of 2015, Town Meeting approved FY16 Com- munity Preservation funding for the installation of new shelving in the Records Room in the Cary Memorial Building. Replacement of the existing inadequate shelving is in the planning phase. Meetings with Records Management Committee and re- cords management initiatives continue as key means for managing both electronic and paper records and informa- tion key to governmental operations and for ongoing pub- lic access. The Virtual Exhibit of historic documents, cre- ated in FY13, is now fully accessible to viewers. Continuation of enhanced organization-wide electronic document management program, with collection and ar- chiving of board and committee meeting minutes and re- ports, and posting on the Town’s web site. Enhancement of Laserfiche document imaging system continues to be developed to serve as the basis for web publishing archived documents for public access. Code of Lexington—Publishing of annual supplement, updating bylaw changes adopted at the 2015 Annual and Special Town Meetings and regulations and orders enacted or updated during FY15. The Commonwealth’s E-Births module was expanded in July of 2015 to include births dating to 1985; the E-Deaths module was fully implemented in November of 2014. Annual Town Census updated Lexington’s population, with close coordination with Lexington Public Schools, and verified voter registration rolls, with Annual List of Residents published. The Town Clerk’s Office oversaw appointment notifica- tions; oaths of office, and posting of approximately 980 public meetings conducted for appointed and elected boards and committee members. Ongoing oversight of the 2009 Ethics Reform legislation, imposing changes to the Conflict of Interest Law and Pub- lic Records Law and requiring notification and training of municipal employees, continuing to issue required training and notifications provided to board and committee mem- bers, municipal and school employees. Board of Selectmen voted June 2014 to designate the polling location for precincts 1 and 5 to be moved to the School Ad- ministration Building, 146 Maple Street, relocating from the Cary Memorial Building while under renovation. State Primary and State Election held September 9, 2014 and November 4, 2014 at which Representative Edward Markey was elected to Senator in Congress. Voter turnout was 25% of the 21,171 registered voters for the State Primary, and 63% of the 21,245 registered voters for the State Election. Special Town Election, held simultaneously with the Novem- ber 4, 2014 State Election, to fill vacancies in the Board of Se- lectmen and School Committee created by the resignation of Selectman Deborah Mauger and School Committee member Mary Ann Stewart. Annual Town Election held Monday, March 2, 2015 saw a 16% voter turnout from Lexington’s 20,888 registered voters. Annual Town Meeting convened on March 23, 2015 in the Donald J. Gillespie, Jr. Auditorium/Lexington High School, covering 61 warrant articles in 8 sessions, with two Special Town Meetings held on March 23rd within the Annual to consider additional appropriations for School Facilities Projects; Pump Station Repairs; purchase of a Fire Engine, appropriations for a Cary Memorial Building Sidewalk; amendments to Operating Budgets; and the ap- propriation for Authorized Capital Improvements. Continued implementation and operation of the Elec- tronic Voting System to record action taken by each Town Meeting Member on each major article. Registrars forwarded recommendations to the Board of Se- lectmen for annual election officer appointments; certified candidate nomination papers, certified initiative petitions for 2015 Town Meeting Warrant Articles, and initiative petitions for ballot questions to appear on the November 2014 State Election ballot. STATISTICS 7/1/11–6/30/12 7/1/12–6/30/13 7/1/13–6/30/14 7/1/14–6/30/15 Population 33,098 32,870 32,473 32,443 Vital Statistics Births 215 202 223 189 Marriages 82 92 93 88 Deaths 325 288 316 308 Licenses Dog 2,187 2,272 2,356 2,422 Raffle 18 19 19 16 Business Certificates 244 261 204 246 Flammable 28 28 28 28 Town Clerk/Board of Registrars continued from previous page