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8 | 2015 Annual Report an agreement with the Public Employee Committee for a successor agreement to remain in the Group Insurance Commission (GIC) for fiscal year 2016 to fiscal year 2018. Other accomplishments of the Human Resources Depart- ment in fiscal year 2015 include: • Coordinated the Town’s annual open enrollment and processed 261 changes to active and retired employees’ health, dental, and life insurance coverage. • Implemented a new optional life insurance program. • Completed recruitments for 26 position vacancies throughout the organization. • Worked with the Police Department to administer an assessment center promotional process for the position of Police Captain. • Worked with the Fire Department to administer an en- try-level fire exam to 53 candidates. • With the assistance of the Wellness Coordinator, con- tinued wellness workshops and the annual Wellness Day/Benefits Fair. Organizational Initiatives The Town’s Senior Management Team (SMT) continues to maintain the organization’s collaborative culture to keep municipal programs and services functioning effectively. Organizational goals are established on an annual basis. Accomplishments and project updates include: • Finalized policies and procedures, program objectives and governance model for the new Lexington Com- munity Center that opened in July 2015. Re-organized and created a Department of Recreation & Community Programs to better coordinate and provide a wide range of community programs. • Re-aligned the mission of the Department of Human Services to focus on the needs to youth, seniors, families and veterans’ in the community. • Re-organized Information Technology and created an Information Services Department. Appointed a Chief Information Officer and focused attention on commu- nication among all stakeholders. Implemented a plan for best using of technology to meet both the internal needs of the organization, the needs of residents and customers. • Finalized re-organizational efforts to better align land use departments under the jurisdiction of a new posi- tion, Assistant Town Manager for Development. • Continued Facility Master Planning specifically look- ing at Fire and Police facilities considering separate or combined operations, location, renovations or new fa- cilities. • Continued the internal control review to analyze at-risk areas across all departments and determine how to best address these areas. • Continued planning for and responding to the needs of our culturally diverse community and working to ensure that municipal services address and include them. • Continue to provide successful citizen engagement pro- grams such as the popular Citizens’ Academy going on its seventh year and the annual training for board and committee volunteer office holders. Town Clerk/Board of Registrars Role: The Town Clerk acts as the Town’s chief election official, recording officer, registrar of vital statistics, public records officer, and licensing officer, and maintains records of adopted municipal code, bylaws, oaths of office, resigna- tions and appointments. The Town Clerk’s office responds to inquiries from the public and serves as a central infor- mation point for the Town. A ppointed: Town Clerk Appointed by the Town Man- ager; Donna Hooper July 1, 2014—December 14, 2014; Nathalie Rice appointed December 15, 2014. Office Staff: Assistant Town Clerk Dianne Snell; Administrative As- sistant Lisa Maguire; Archivist Nasrin Rohani; Municipal Clerks Carmelina Fiore, and Kelley Cutone-Clair. BoAR d of Registrars Appointed for a 3-year term by the Board of Selectmen: Laura Hussong, Chair (Democrat, 2017) Sarah L. Warren (Democrat, 2016), Jean Barrett (Republican, 2018), and Town Clerk Nathalie Rice after December 15, 2014. HigHligHts: After an 18 year tenure as Town Clerk, Donna Hooper was promoted to the position of Chief Information Officer, ef- fective July 1, 2014, to oversee the Town Clerk’s and newly reconfigured Information Services Departments. She is missed by her staff, Town Meeting, Election Workers and all those who worked with her in her capacity as Town Clerk. Ms. Hooper continued to serve as Town Clerk un- til the Town welcomed newly appointed Town Clerk Na- thalie Rice on December 15, 2014. Following 5 years of Community Preservation appropria- tions of $150,000 (FY09-FY13), and a one-year appropri- ation of $20,000 (FY14), ongoing efforts of conservation, preservation and digitization of Lexington’s historic docu- ments continue; conserving and digitizing selected historic Town Manager continued from previous page