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Town of Lexington Permanent Building Committee p05 MpgN Op 1775 �c Permanent Members: Co-Chairman:Jon Himmel &Co-Chairman Dick Perry, Philip Coleman, a Charles Favazzo, Carl Oldenburg, Peter Johnson, Celis Brisbin APMIT' �fkINGtO� PBC Minutes 4-22-21-Meeting Held Via Zoom 5PM Members present:Jon Himmel, Dick Perry. Carl Oldenburg, Chuck Favazzo, Phil Coleman, Celis Brizben, Peter Johnson Staff members present: Mike Cronin, Mark Barrett TBA Architects:Justin Humphries Westview Cemetery Building project update Justin Humphreys from TBA architects was present to provide an update on the status of the project and review the final estimates and Alternates for bidding of the project. The building floor plan and elevations were quickly reviewed to refresh everyone's memory on the project. The overall project budget was reviewed showing a total appropriation of$3,560,000and outlining approximately $490,000 in project soft costs, $270,000 for construction contingency and leaving approx. $2,800,000 for Construction costs. The Estimating History was then reviewed with TBA's Estimator who had provided an initial Construction Documents [CD] estimate on 3/4/21 at$4,500,000. Due to some inconsistencies, in TBA's estimator's first CD estimate,the town engaged an independent estimator who provided his initial CD estimate on 3/9/21 at$3,116,000. TBA's estimator and the Town's estimator reconciled their estimates. TBA's estimator prepared two subsequent updates,with the final at$3,308,000. The town's estimator prepared a subsequent update on 3/11/21 at $3,106,000. DPF,the PBC and TBAS discussed Value Engineering options to bring the project back into line with the budget approved by Town Meeting. Additive Alternates were also discussed. A lengthy Value Engineering discussion ensued. A. Value engineering items included items to be removed from the project entirely: • Changing the current metal siding system to an alternate metal panel that would save costs. • Removing the gravel parking area,which could be added at a later time • Removing the 2 ft wide plaster soffit through the administrative area • Removing the air curtain and the front entry(empty conduit path to remain part of the base bid) • Changing Bathroom floors from tile to Sheet vinyl • Changing Bathroom walls from full tile to 4 ft. And B. Items that were to be reduced in scope in the base bid and added back in as Additive Alternates depending upon the actual bids. These items included (in no particular order) the following: • Remove thin Brick from Base bid at long interior wall at admin area and make it an alternate • Remove parapet at roof and make an alternate • Remove landscaping and Loam and seed from new building Base Bid and make alternate 201 BEDFORD STREET• LEXINGTON, MASSACHUSETTS 02420