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Permanent Building Committee Town of Lexington 201 Bedford Street, Room 221 Lexington, MA 02420 August 13, 2015, 7:00 p.m. Present: Jon Himmel, Chairman, Eric Brown, Vice - Chairman, Peter Johnson, Dick Perry, Carl Oldenburg, Lee Noel Chase, Bill Hurley Absent: Charles Favazzo, Philip Coleman Guests: Dave Billings and Kerry Logue, Hill International; Ken DiNisco and Donna DiNisco, DiNisco Design Partnership; Judy Crocker, School Committee Liaison, David Kanter, Capital Expenditures Committee substitute liaison Lexington DPF: Patrick Goddard, Director of Public Facilities and Mark Barrett, RA Project Manager The Minutes were taken by Jean Curran, Recording Secretary Jon Himmel called the Meeting to order at 7:00 p.m. 1. General Business • Jon Himmel and Mark Barrett discussed the edits to the minutes. Members then reviewed the Minutes dated July 9, 2015. • Motion to Approve Meeting Minutes dated July 9, 2015 Motion: Eric 2nd Dick Vote: 5 -0 -0 2. Master Plan Multiple School Projects Update • Pat Goddard expressed two needs for tonight, (i) to have Ken DiNisco review talking points on projects for discussion on impact of recent Board of Selectmen (BOS) vote, and (ii) committee's input in selecting CM at risk selection committee members • Ken DiNisco reviewed talking points on each project with discussion related to (i) BOS Vote release of funds, (ii) Project schedules and (iii) project costs • DPF: We are looking for input from the PBC on timelines and sequencing of project tasks as it relates to the phases of the project and funding request needs. • Question: what will we have at end of Hastings study ? • Mr. DiNisco shared that there would be a completed feasibility study with preferred options, costs & time schedule reflecting programmatic needs at the end of December. This document can be turned into MSBA format or can be used on our own if the town decides to go without MSBA participation. If town goes on without MSBA, the immediate next step is schematic design; and town to be able to move forward immediately at end of December • Jon Himmel asked if project were to become a MSBA project what would be the next steps. • Mr. DiNisco responded that the study would go to the MSBA to be reviewed and accepted. The MSBA would require that the Town go through the standard MSBA architect & OPM selection process. • Fiske Approved Option — 12,000 gsf Brick & Mortar Addition, & 8,200 sf renovation, $9,064,000 project cost and completion August 2017. SC / BOS asked if additional classrooms could be added without expanding support spaces. Also the issue of enlarging or relocating the Cafeteria was still to be determined. • Question asked if it was MSBA guidelines that would require additional core space for 27 classrooms over 24, or is this town policy. Bill Hurley responded that the issue might well be driven by school committee policies or by teacher contracts, not regulations. PBC Meeting 081315 Page 1