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Permanent Building Committee Town of Lexington 201 Bedford Street, Room 221 July 9, 2015 7:00 PM Present: Jon Himmel, Chairman, Eric Brown, Vice Chairman, Dick Perry, Bill Hurley, Kate Colburn Absent: Philip Coleman, Peter Johnson, Lee Noel Chase, Charles Favazzo and Carl Oldenburg Guests: Paul G. Kalous and Dave Billings, Hill International; Ken DiNisco, Donna DiNisco and Angel Khazadian, DiNisco Design Partnership; Judy Crocker, School Committee Liaison, David Kanter, Capital Expenditures Committee substitute liaison Lexington DPF: Patrick Goddard, Director of Public Facilities and Mark Barrett, RA Project Manager The minutes were taken by Jean Curran, Recording Secretary Jon Himmel called the meeting to order at 7:00 p.m. 1. General Business • Members reviewed the Minutes dated June 4, 2015 and Pat Goddard noted an acronym error. • Motion to Approve Meeting Minutes dated June 4, 2015, as amended Motion: Eric 2nd Dick Vote: 5 -0 -0, as amended 2. Master Plan Multiple School Projects Update • Dave Billings provided an overview of the Hill International and DiNisco Design Partnership's completed estimates, hard costs and continued soft costs for all of the existing sites under consideration. • Laconia Street and Worthen Road are not considered viable sites at this time by the architects due to their size and conservation issues. Laconia Street may prove useful in the future. • Ken DiNisco provided a detailed description of the LCP and proposed Options as well as the design team's recommendations. • Paul Kalous explained how the cost estimates were developed based upon the agreed upon scopes and clarified other items on how the estimators came up with these estimates, which include cost markups that would be associated with the CM at risk process and project costs. (soft costs percentage is 25% which includes all consultants, engineers, OPM, testing, FF &E and Consultants). • The members engaged in a general discussion of the consensus plans, options, construction schedules, Massachusetts State Building Association (MSBA) possible involvement with Hastings Elementary School, Pre -K Center, and the need to present the differential costs in a logical presentation. • Pat Goddard shared that the intent of the meeting this evening was to explain the process followed to develop the costs and how they were constructed. • Jon Himmel shared his thoughts on the LCP and consensus plans and shared his concerns regarding Option F. PBC Meeting 070915 1