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<br />9/10/15Open Session Minutes <br />Open Session Minutes <br />Town of Lexington Appropriation Committee <br />September 10,2015 <br />: ReedRoom,Town OfficeBuilding,7:30p.m. <br />: Glenn Parker, Chair; John Bartenstein, Vice Chair and Secretary; Kate Colburn; <br />Mollie Garberg; Alan Levine;Beth Masterman;Eric Michelson;Andrei Radulescu-Banu; Rob <br />Addelson (non-voting, ex officio) <br />Members Absent:Richard Neumeier <br />Other attendees: Joe Pato, Chair, Board of Selectmen (BoS); Suzie Barry, BoS; Jessie Steigerwald, <br />Chair, School Committee; Judy Crocker, School Committee; Pat Goddard, Director, Department of <br />Public Facilities <br />The meetingwas calledto order at 7:35p.m. <br />Announcements:. <br />1.Mr. Parker welcomed Ms.Colburn as a new member of theCommittee <br />Election of Officers: <br />2.It was noted that officers are generally elected each September. <br />A motion was made and seconded to re-elect Mr. Parker as Chair and Mr. Bartenstein as Vice-Chair <br />and Secretary. The motion passed. VOTE: 7-0 <br />Minutes: <br />3.Mr. Bartenstein reported thattwosets of minutes were ready for approval. Mr. <br />Levine requestedsome stylistic changes that he will provide Mr. Bartenstein. <br />A motion was made and seconded to approve the committee’s minutes for September 18, 2014and <br />July9, 2015,with stylistic changes, as requested. The motion passed. VOTE: 8-0. <br />Reserve Fund Transfer: <br />4.Mr. Goddardreported that the Board of Selectmen hadvoted to <br />ask this Committee to make a Reserve Fund transfer of $150,000 for a potential budget shortfall <br />associated with theCary Memorial Buildingrenovations. Using a handout, Mr. Goddardreviewed <br />the currently anticipated expensesas compared to the budget. He noted the following: <br />Because of the building’s age and the associated unknowns, there were more change orders <br />required than in most projects. <br />Removing hazardous materials resulted in the greatest deviation from the budget, as <br />compared to other cost items. <br />Change orders continue to be generated, but no “big surprises” are anticipated. <br />All the change orders are being reviewed; it is anticipated that some will be challengedby <br />the Town. <br />Someof the project’s construction costs were reclassified because they were technically <br />building repairs rather than renovations; those costs will be covered by line items in the <br />operating budget that have adequate funds. <br />During the discussion, Mr. Addelson responded to questions regarding the FY2016 Reserve Fund <br />transfer request, as follows: <br />1 <br /> <br />