2014-10-09-PBC-min - Laserfiche WebLink

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John Park shared that all broken light fixtures had been fixed. The lunchroom light fixture broke a second time, but was fixed. John Park reviewed the PCO and Contingency Logs. Mark Barrett suggested the Members authorize the payment of the requisition for Shawmut shown on the invoices tonight for $271,388. Motion to approve Application #27 in the amount of $271,388 to Shawmut Design & Construction for the Estabrook School Project, as recommended by the Architect of Record and Hill International Project Managers and the DPF (Jon, Chuck) The Motion was approved 4-0 The Members engaged in discussion regarding whether there are special state rules with respect to holding money. Once the punch list is monetized, the punch list can only hold that money as it is identified in the punch list; however Phase II is to be included and once completed the Members will make a decision on how to release the 5% $2,000,000 in retainage, on the contract. II. Bridge & Bowman Elementary School 1. Project Update. Mark Barrett had no updates on the Bridge & Bowman Elementary School Projects. 2. General Business. Jon Himmel provided an update to Community Center Task Force sharing that governance folks are looking at recommending a Director be hired for Community Center. Mr. Himmel also updated the Members on the three different levels of openings. There will be a presentation to Carl Valente on Tuesday regarding having the Community Center opening 8:00 a.m. 3:00 p.m. until the March 10 meeting. Beginning on July 1, there would be expanded hours on Friday evenings and a bit of time on Saturday. The governance group also recommended that two folks be hired to manage the Community Center due to the anticipated increase in programs. Jon Himmel provided an update on the Ad Hoc School Master Planning Committee that Carl Oldenburg and he are members of. Phil Poinelli, architect, of Symmes Maini & McKee Architects (SMMA), was hired to prepare a master plan for Lexington school buildings, and has completed a capacity analysis at all elementary schools and is now working on the high school. The Members engaged in discussion of Lexington school capacity issues and enrollment modeling that projects that within 5 years there will be a need to house up to 500 additional students in all schools. 3. PBC/DPF Letter to Town Manager. This Agenda Item was not discussed. 4. Approval of Monthly Invoices. The Members reviewed and discussed the Monthly PBC Invoices. Motion to approve Monthly PBC Invoices for September in the amount of 284,587.54 (Eric, Dick) The Motion was approved 3-0-1 PBC Meeting Minutes 100914 Page 2