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Permanent Building Committee 201 Bedford Street, Room 221 Lexington, MA October 9, 2014, 7:00 p.m. Members Present: Jon Himmel, Co-Chairman, Eric Brown, Co-Chairman, Dick Perry, Charles Favazzo and Lee Noel Chase Members Absent: Peter Johnson, Philip Coleman, Carl Oldenburg Guests: Gary Ainslie and Jean McQuestion, DiNisco Design Partnership and John Park, Hill International Lexington DPF: Patrick Goddard, Director of Public Facilities; Mark W. Barrett, RA., Project Manager The Minutes were taken by Jean Curran, Recording Secretary The Meeting convened at 7:05 p.m. I. Estabrook Elementary School 1. Project update-Hill International John Park of Hill International provided a project update to the Estabrook Elementary School. Mr. Park shared they are working to reconcile the Furniture, Fixtures & Equipment (FF&E) and Administrative Costs listed on the Project Budget. Mr. Hill reviewed the remaining punch list items which included (i) $20,250; of items that Shawmut Design Construction (Shawmut) is actively addressing; (ii) $31,650, items recommended to take the money; (iii) $2,900, items to be completed; and (iv)$4,950, total of the remaining consultant items. These remaining punch list items total $59,750. Gary Ainslie recommended that the Town take about $31,000 of the items monetized on the list. Mr. Ainslie shared there was some disappointment in the ceramic tile installation. Some of the installation standards. Mr. Ainslie also shared that Shawmut stepped up to their subs performance and did the remaining punch list items themselves. Shawmut is still looking for additional money. The Members had questions comments and questions concerning (i) there is exposed mesh approximately four feet off the ground at the rock wall; (ii) what was the tile installation problem; and (iii) there is a broken light fixture in the lunchroom; (iv) the pine trees on the entrance do not appear to be doing well and can they be replaced next year; (v) there are bare spots in some of the grassy areas, should we put in for a notice on the 90-day warranty; (vi) Phase I is coming up on the 10 month period warranty walkthrough and should that be performed right after Thanksgiving. Jon Himmel shared that at the Community Center meeting; the gym at the Estabrook Elementary School is an annex used as an experiment for three nights a week but is limited through December to make sure that people do not drift throughout the school. Mr. Himmel wondered if it would be possible to cordon off areas so people would not wander the school. Pat Goddard stated they have cordoned off areas with signs and there is someone there to monitor. PBC Meeting Minutes 100914 Page 1