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Permanent Building Committee 201 Bedford Street, Room 221 Lexington, MA 02420 March 12, 2015, 6:00 p.m. Permanent Members: Jon Himmel, Co-Chairman, Eric Brown, Co-Chairman, Philip Coleman and Charles Favazzo Project Specific Members Present: Lee Noel Chase, {ĭŷƚƚƌ tƩƚƆĻĭƷƭ Absent: Peter Johnson, Dick Perry, Carl Oldenburg Lexington DPF: Patrick Goddard, Director of Public Facilities; Mark W. Barrett, RA., and Project Manager Members of the Lexington School Committee: Judy Crocker and Jessie Steigerwald The Minutes were taken by Jean Curran, Recording Secretary The Meeting convened at 6:00 p.m. 1.Lexington Public Schools PBC Softcost Budget Recommendations. Mr. Himmel led the Members in a discussion of the Lexington Public School Softcost Budget Recommendations which he and Mr. Goddard, Director of Public Facilities have been collaborating on since the last meeting. The discussion included a review of the work performed by Symmes Maini & McKee Associates (SMMA) which involved an inventory of existing facilities at each of the schools (Phase I), Emergency Stop Gap Measures (Phase II) and Design Work (Phase III). SMMA proposed budget for option 7 is $118,000,000. The Softcost Budget Recommendation from Messrs. Himmel and Goddard totals $4,080,000 which includes $1,400,000 for project dollars excluding construction costs for three months of work between April and July which would lead to a summit in July, 2015. The balance of $4,080,000 would not be available until directives from the summer summit are issued. The work between April and the Fall Town meeting would include concept confirmation and schematics for the majority of the projects and design development and construction documents for the modular projects. The discussion included (i) Modulars at the Clarke and Diamond Middle Schools or the same number of modular but all placed at Diamond, thus eliminating the need for a modulars at the Clarke Middle School; (ii) Modulars at the Bridge, Bowman and Fiske Elementary Schools and how many units would be needed to meet the immediate; (iii) construction of a standalone Pre-K building or a Pre-K addition at Harrington Elementary School and renovating the existing Harrington Pre-K area into general education classrooms; (iv) Hastings Elementary School rebuild with or without MSBA participation because it does not appear that the MSBA will be providing dollars to Lexington in the near future due to the recent construction of the Estabrook Elementary School. Mr. Brown believes that $1,400,000 is too much money to be spent during this time period. He also questioned whether the companies would have enough manpower during this period to sufficiently complete the proposed work. PBC Meeting Minutes 031215 Page 1