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2013-11-04-STM-CEC-rpt
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2013-11-04-STM-CEC-rpt
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Last modified
12/14/2022 4:17:19 PM
Creation date
5/6/2015 11:59:42 AM
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Archives
Year
2013
Author or Source
Capital Expenditures Committee
Department
Town Clerk
Keywords or Subject
Town Meeting
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2013 STM(Nov 4th) <br /> The AhCCAC will continue its deliberations and outreach to stakeholders and potential users of the <br /> Community Center to evaluate and make later recommendations regarding its vision of the further <br /> build-out of the Community Center(i.e.,Phase 2, etc.). <br /> This Article only requests additional funds to complete the D&E (including construction documents), the <br /> bidding process, and the construction for the Phase 1 initial occupany at the primary building at <br /> 39 Marrett Street and small amounts for the design of a sidewalk to the primary building ($20,000) and to <br /> extend the schematic-level design for the full build-out ($50,000) to provide more detail on what future <br /> phase(s) might entail and cost. That additional schematic-level design will also address the CH. (See <br /> Appendix C for the summary-level budget for the work to be funded under this Article.) <br /> If the Motion under this Article is approved at this STM, the balance of the D&E for Phase 1 could be <br /> completed by the end of this calendar year, bids would be issued for Phase 1 with responses required by <br /> the end of January 2014, and award by mid-February 2014. Construction would continue through <br /> mid-September 2014, and the facility should being ready for occupancy by mid-October 2014. <br /> At the meeting of the Community Preservation Committee (CPC)on October 24, 2013: <br /> Town Counsel provided his advice that only the following components of the remaining Phase 1 <br /> scope (which scope has a total, estimated, project cost of $3,169,000) were questionable as to their <br /> eligibility for funding from the CPF: (1)Telephone/Communications, Audio/Visual Systems, and Phone <br /> (totaling $189,800); (2)Installation of Salvaged Equipment ($5,700); and (3)Furniture, Fixtures, & <br /> Equipment (FF&E) ($75,000). With the addition of direct-cost markups and contingencies for the first <br /> two, the total estimated cost for all that Town Counsel questioned is $322,816; leaving $2,846,184 <br /> (89.8%) of the total, estimated, project cost for the balance of Phase 1 as not having questions regarding <br /> eligibility for use of the CPF. <br /> The Assistant Town Manager for Finance presented his updated model for projecting the status of <br /> the CPF through FY2021. (The original model had been presented to Town Meeting when it considered <br /> the purchase of the property.) <br /> Following deliberations,the CPC then voted unanimously so as to: <br /> (1)Endorse all of the proposed scope of the Phase 1 project, and <br /> (2)Recommend to this STM that CPF cash be the source for the $2,846,184 costs of the <br /> components not having questions as to their eligibility for use of the CPF. (The GF was expected <br /> to be the source for the $322,816 balance of the remaining project's estimated cost—i.e., for the <br /> components whose eligibility for use of the CPF was questioned by Town Counsel.) <br /> 7 <br />
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