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2013-11-04-STM-CEC-rpt
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2013-11-04-STM-CEC-rpt
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12/14/2022 4:17:19 PM
Creation date
5/6/2015 11:59:42 AM
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Year
2013
Author or Source
Capital Expenditures Committee
Department
Town Clerk
Keywords or Subject
Town Meeting
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2013 STM(Nov 4th) <br /> improvements (now identified as Phase 2 or, perhaps, multiple phases) which would expand the <br /> functionality as a Community Center. (See this Committee's Report to that STM, released <br /> March 15, 2013, for the analysis it did at that time.) <br /> There are two buildings on the approximately 10-acre portion being acquired: a historic Colonial Revival <br /> mansion and its addition that contained the Scottish Rite's offices and training center (together ±31,500 <br /> gross square feet (GSF))—all of which has been deemed a historic resource—and another historic <br /> building known as the Carriage House(CH)that the Scottish Rite used for storage (±8,760 GSF). <br /> On April 22, 2013, the Board of Selectmen (BoS) created an Ad hoc Community Center Advisory <br /> Committee (AhCCAC)with a Charge that included: <br /> To provide recommendations to the Board of Selectmen of how to best serve the intellectual, <br /> physical, cultural and social needs of our diverse community by identifying services to be delivered <br /> in the Community Center, to be located at [39] Marrett Road and as voted at the March 18, 2013 <br /> Special Town Meeting. Consideration must be given to the timing and sequencing of providing these <br /> services, along with the implications for staffing. Proposals to upgrade the facility should be made in <br /> a manner which is sensitive to the historic nature of the site and to maintain the Town's relationship <br /> with the immediate abutter(s). <br /> Interim recommendations to the Board of Selectmen that will allow the initial operation of the <br /> Community Center and relocation of appropriate Town departments, shall be provided. The <br /> Committee will have completed its charge when the Community Center is fully operational as <br /> defined by the Board of Selectmen. <br /> To do the above-cited schematic-level D&E, Lexington engaged Steffian Bradley Architects (SBA) to <br /> assist the Town and the AhCCAC—including the initial recommendations to the BoS. A primary <br /> objective was to identify those improvements needed to facilitate and allow occupancy of the primary <br /> building as soon as practical after closing; however, as the evaluation of that building progressed, the <br /> AhCCAC agreed that there was substantial merit in accomplishing more than the absolute minimum work <br /> in the first phase as there are significant structural and other improvements which are better done before <br /> the building is occupied. (See Appendix B for a description of that evolution of scope for what is now <br /> identified as Phase 1.) <br /> The AhCCAC met, in public sessions, with SBA, Town staff, and other stakeholders to establish a <br /> Phase 1 plan. The AhCCAC has provided its recommendations to the BoS of the Town staff and the <br /> functions that should constitute the initial occupancy under Phase 1 and they include: <br /> o At least all of the Human Services Department's staff that is current located in the Muzzey Senior <br /> Center. <br /> o All of the Recreation Department's staff with provision for at least its extra-office storage <br /> requirements that are currently being met in the Cary Memorial Building as funding the <br /> renovation of that building is contemplated to be a request at the 2014 ATM. <br /> o All the functions presently conducted at the Muzzey Senior Center (excluding a commercial <br /> kitchen as one is not provided in Phase 1). At the 2012 ATM, under Article 8(c), $561,518 was <br /> appropriated from the CPF for the first of two stages of improvements to that Center, but had not <br /> been spent. The second-stage appropriation of$526,818 from the CPF was originally planned at <br /> the 2013 ATM, under Article 8(d), but was Indefinitely Postponed as relocating that Center's <br /> functions to the new Community Center is now planned for the earliest date practical. For the <br /> same reason, the earlier-appropriated funds now have been returned to the CPF. Together, that <br /> represents an avoidance of a $1,088,336 expenditure that was planned as necessary if the <br /> functions had remained at the Muzzey Senior Center. <br /> o Creation of flexible spaces that can be shared for multiple purposes for community programming <br /> and assembly use. <br /> 6 <br />
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