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2013-11-04-STM-CEC-rpt
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2013-11-04-STM-CEC-rpt
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Last modified
12/14/2022 4:17:19 PM
Creation date
5/6/2015 11:59:42 AM
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Archives
Year
2013
Author or Source
Capital Expenditures Committee
Department
Town Clerk
Keywords or Subject
Town Meeting
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2013 STM(Nov 4th) <br /> APPENDIX B: Evolution from Community Center Immediate-Use Strategy to Phase 1 Strategy <br /> October 17 Update to Ad hoc Community Center Advisory Committee <br /> The Board-of-Selectmen-appointed Ad hoc Community Center Advisory Committee (AhCCAC), along <br /> with the various liaisons from that Board,the Town staff, and other Town committees, are looking at the <br /> Community Center in its totality. To that end, the programming for the "immediate" (or "initial <br /> occupancy") and "full build" use is being planned concurrently. <br /> There has been an evolution of thought regarding the "immediate use". At first, the concept was to <br /> move in as soon as possible after acquiring the building and to execute a limited renovation scope that <br /> would satisfy the building-code requirements and the minimum needs of the Human Services and <br /> Recreation Departments as they support, in the new space, at least as much of the current Muzzey <br /> Senior Center program as practical. <br /> Upon further reflection, it was suggested that performing more work while the building is unoccupied <br /> would result in a better environment in the new space for the initial programming and, of significance, <br /> would reduce the amount of subsequent construction for any future enhancement as that would entail <br /> doing so in already occupied space. Also recognized is that what are the space and conditions for the <br /> immediate use are likely to be for at least two years, if not longer. The result is that the Immediate-Use <br /> Strategy gave way to what is now being called "Phase 1." The scope for Phase 1 includes the <br /> "Immediate-Use Strategy" plus all of the work necessary to: 1) avoid future, major, disruptions to staff <br /> and programs, 2) replicate or improve the services currently provided by the departments moving into <br /> the building, and 3) make the facility more flexible, including increased floor-load capacity and <br /> additional restrooms. <br /> The Team—the AhCCAC, the Town staff, and the various liaisons—approve the Phase 1 strategy. The <br /> Team understands that the first-phase costs will go up from what was presented to the Board of <br /> Selectmen on September 23, 2013. The Team also understands that the increased expense is really a <br /> matter of timing. In essence, the cost differential between the "Immediate-Use Strategy" and the <br /> Phase 1 strategy is a matter of how big of a chunk you "slice off the whole loaf" at the beginning. ...Prior <br /> to purchasing the building, budget numbers were prepared for the "full build" (but without the addition <br /> of a large, multi-purpose, space) of approximately $950,000 for the design & engineering (D&E) and <br /> approximately $8,546,000 for the subsequent construction. To date, only $100,000 has been <br /> appropriated for the initial D&E: schematic designs only for the first phase and the "full build". The <br /> appropriation being requested at the November 4, 2013, Special Town Meeting is to complete the D&E <br /> for Phase 1 up through construction documents, and to fund the bidding process and the construction— <br /> including oversight of that construction. That appropriation is the "slice" taken off those original budget <br /> numbers for both D&E and the "full build" construction. <br /> It is also important to note, that little if anything slated for Phase 1 construction will be removed or <br /> altered as part of Phase 2. While mechanical system upgrades could have been accomplished in Phase <br /> 1, no one is certain what the future mechanical system requirements might be; that will have to wait <br /> until Phase 2 requirements are fully designed. <br /> 10/17/2013 7:21:16 AM <br /> Edited by Capital Expenditures Committee for clarity <br /> B-1 <br />
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