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PBC Meeting Minutes <br />14 December 2010 Meeting <br />1.2MonthlyBills <br />10/12/10 <br />DPFpresentedinvoicestotaling$13,627.00,whichwereapprovedforpayment. <br />11/9/10 <br />DPFpresentedinvoicestotaling$68,488.25,whichwereapprovedforpayment. <br />1.3MeetingMinuteFormat <br />(ItemRelocatedfrom2.24togeneralbusiness) <br />Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrentmeeting <br />minutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />MarkBarrettiswaitingforproposalfromPSS. <br />7/13/10 <br />Softwarehasbeenpurchased,iscurrentlybeinginstalledontownserverandDPFtocoordinatewithinstallonlocalcomputerand <br />training. <br />9/14/10 <br />DPFadvisesthatthecompanywepurchasedthesoftwarefromhasceasedtheirrelationshipwiththesoftware <br />manufacturerandanewvendorhascontactedthetownaboutprovidingsupport/training.PBCsupportsgetting <br />trainingfromthenewsupportgroupaslongastownisgettingwhatitoriginallycontractedforatthesamecosts. <br />MarkBarrettwillfollowup. <br />1.4PBCMakeupandProjects <br />7/13/10 <br />Therewasbriefdiscussionaboutthemakeupofthecommittee,numbersofmembersetc,andtheissuesofworkingwiththe <br />growingvolumeofprojectsinTown.Noconclusionsmade. <br />9/14/10 <br />AdditionaldiscussionontheissuefocusedonclarifyingareasorthespecificsofwherethePBCfeltchangestothePBC <br />organization/structurecouldbebeneficial. <br />a.RecommendtoincreasePBCmembercore/permanentnumberfrom5to9permanentmembers. <br />b.Haveapermanentmemberjoinedbyaclient(temporary/project)member(s)tomakeasubcommittee.PBCto <br />approveclientmembers. <br />c.ClientmembersshouldberequiredtocometomonthlyPBCmeetingstoreportonprogress. <br />d.ClearlydefinewhatprojectsconstitutePBCinvolvement.I.e,studies,programming,design,construction? <br />e.WhatistheprocessforbecomingaPBCmemberisthereanapplication? <br />f.WhatarethedetailsofhowSubcommitteeprocesswillwork,whataretheirauthorities,cantheymakeapprovals <br />anddeterminationsorisFullPBCapprovalrequiredatthemonthlymeeting. <br />g.Willprojectmeetingsthathavesubcommitteememberspresentrequireposting? <br />10/12/10 <br />Discussiononthisissuetookplaceduringexecutivesessionportionofmeeting. <br />12/14/10 <br />ProposedLanguageforaTownMeetingarticlerelativetothePBCCommitteeformatwasdiscussedwithafeweditsproposed. <br />FirstParagraph,ͼŅźǝĻtobźƓĻͼmembersandchangeͻƒƚƩĻthanƷǞƚͼtoͻƒƚƩĻthanƷŷƩĻĻͼ <br />1.8InsuranceandLiability <br />9/14/10 <br />ItwasdiscussedandaskedifmembersofthePBChadliabilityorexposuretoliabilityfromtheirinvolvementwiththePBC.Some <br />discussionfocusedonPBCmemberspossiblybeingconsideredSpecialTownEmployeesandassuchcoveredbytheTownInsurance. <br />ItwasdiscussedandagreedthatthismattershouldberaisedbeforeTheTownManagerforfurtherinformation. <br />10/12/10 <br />Thismatterwasdiscussedundertheexecutivesessionportionofthemeeting. <br />11/9/10 <br />AletterwastransmittedtoPBCmembersfromtheTownsInsuranceCarrier <br />Page 2 of 12 <br /> <br />