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PBC Meeting Minutes <br />14 September 2010 Meeting <br />Softwarehasbeenpurchased,iscurrentlybeinginstalledontownserverandDPFtocoordinatewithinstallonlocalcomputerand <br />training. <br />9/14/10 <br />DPFadvisesthatthecompanywepurchasedthesoftwarefromhasceasedtheirrelationshipwiththesoftwaremanufacturer <br />andanewvendorhascontactedthetownaboutprovidingsupport/training.PBCsupportsgettingtrainingfromthenew <br />supportgroupaslongastownisgettingwhatitoriginallycontractedforatthesamecosts.MarkBarrettwillfollowup. <br />1.4PBCMakeupandProjects <br />7/13/10 <br />Therewasbriefdiscussionaboutthemakeupofthecommittee,numbersofmembersetc,andtheissuesofworkingwiththe <br />growingvolumeofprojectsinTown.Noconclusionsmade. <br />9/14/10 <br />AdditionaldiscussionontheissuefocusedonclarifyingareasorthespecificsofwherethePBCfeltchangestothePBC <br />organization/structurecouldbebeneficial. <br />a.RecommendtoincreasePBCmembercore/permanentnumberfrom5to9permanentmembers. <br />b.Haveapermanentmemberjoinedbyaclient(temporary/project)member(s)tomakeasubcommittee.PBCto <br />approveclientmembers. <br />c.ClientmembersshouldberequiredtocometomonthlyPBCmeetingstoreportonprogress. <br />d.ClearlydefinewhatprojectsconstitutePBCinvolvement.I.e,studies,programming,design,construction? <br />e.WhatistheprocessforbecomingaPBCmemberisthereanapplication? <br />f.WhatarethedetailsofhowSubcommitteeprocesswillwork,whataretheirauthorities,cantheymakeapprovals <br />anddeterminationsorisFullPBCapprovalrequiredatthemonthlymeeting. <br />g.Willprojectmeetingsthathavesubcommitteememberspresentrequireposting? <br />1.5ArchitectInterviewsforCaryMemorialBuildingVenueImprovementsstudy <br />(ClientmembersWendalKaslowandBarbaraHughey) <br />8/10/10 <br />ItwasdiscussedthatsomemembersofthePBCrecentlyparticipatedinarchitectinterviewsfortheCaryMemorialBuildingVenue <br />Improvementsstudy.SeveralqualifiedfirmswereinterviewedandthefirmofMillsWhitakerArchitectswererankedasthenumber <br />1firm. <br />9/14/10 <br />DPFadvisedthatacontractdrafthadbeensenttoMillsWhitakerArchitects,modeledafterthebasecontractusedforthePolice <br />andFireProjects.DPFwillshareprogresswithPBC. <br />1.6DesignPartnershipSelectionforBridge&BowmanProject <br />8/10/10 <br />Thescopeofcontractandfeenegotiationswerediscussedwithoutconclusion.ItwasagreedthattheArchitectwouldbeinvitedto <br />meetwithrepresentativesofthePBCforcontinueddiscussions. <br />9/14/10 <br />MarkBarrettwillverify9Ʃźĭ͸ƭemailoncommentsforMEPScope,emailouttoPBC. <br />1.7PBCRepresentativetoBridgeandBowmanProject <br />8/10/10 <br />ItwasdiscussedandCarlOldenburgagreedtobeaPBCrepresentativetotheBridgeandBowmanProject. <br />1.8InsuranceandLiability <br />9/14/10 <br />ItwasdiscussedandaskedifmembersofthePBChadliabilityorexposuretoliabilityfromtheirinvolvementwiththePBC.Some <br />discussionfocusedonPBCmemberspossiblybeingconsideredSpecialTownEmployeesandassuchcoveredbytheTown <br />Insurance.ItwasdiscussedandagreedthatthismattershouldberaisedbeforeTheTownManagerforfurtherinformation. <br />Page 2 of 9 <br /> <br />