2010-04-13-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 13April 2010 Meeting DPF and PBC discussed the purchase of a special floor cleaning machine for the vehicle areas, but after discussion resolved that the current Street sweeper machine ought to be able to accomplish the task of floor cleaning in the garage area instead of buying another machine. 2.82 Wash Bay 04/13/10 The PBC toured the vehicle car wash area to review the current conditions of erosion, paint decay, water seepage and equipment operation. See HKT email of 1-28-10 and HKT letters of 2-4-10 and 3-25-10 and RW Sullivan memo of 5-12-10. After much discussion of the many issues involved the PBC requested that HKT return to the next meeting with recommendations on how each item can be addressed and resolved. 5.0 Fire and Police Study and Design 5.1 Designer Selection ЊЋΉБΉЉВ DPF was waiting for any reference checks to come in from the Police Chief prior to moving forward with notifying the Architects on ranking, Having received said notice this day and having received Fire chief references previously, , DPF shall notify architects of ranking to the Town Manager and intention to negotiate. DPF to request scope of work as written in Donham & Sweeney proposal. Eric Brown to assist with scope development and Jon Himmel to assist with Contract development. 1/12/10 The PBC and the Architects discussed the scope of the work and the status of the past fire station study. The purpose of the discussion was to vet out concerns and questions over the nature of the work completed, share thoughts on how this work can be best utilized and complimented, and bring all parties closer to a common understanding of the direction needed to move forward for both projects. In the end a scope outline was agreed upon for further refinement and review to be drafted by Donham & Sweeney and forwarded to DPF for PBC review. A goal was established to have the contract and scope issues resolved in time for work to begin by the next PBC meeting. 2/09/10 PBC requesting copies of consultant agreements and or copy of scope of work from consultant agreement contracts. 03/09/10 Contract is signed. Programming started. PBC would like a revised schedule. DPF will request copies of Donham & Sweeney consultant contracts/scopes of work. PBC would like to know who is doing what. PBC suggest having Donham & Sweeney at next meeting. 5.2 Confirmation of Fire Department Space needs 04/13/10 Confirmation of Fire Department Space needs was discussed and the architects report 95% finalized, will report next meeting. 5.3 Police Department Space Needs 04/13/10 Development of Police Department space needs was completed and transmitted to PBC. Chief to review with Staff and Architects to meet with Police staff to review There was discussion as to whom should challenge the space needs of this or any program developed. 5.4 Zoning assessment Report 04/13/10 Zoning assessment Report was delivered to the PBC and reviewed PBC recommended Architects meet with Town Zoning official to review. 5.5 Fire Station Site Survey 04/13/10 Page 6 of 7