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PBC Meeting Minutes <br />09 February 2009 Meeting <br />DPFadvisesthatthereisachangeorderforthcomingforthecostoftheinsuranceclaimthatwouldgetpaidagainstthecapital <br />accountandthenreimbursedtothetownbytheinsurancecompany,lessanydeductible. <br />12/8/09 <br />TownwillneedtoprocessaChangeOrdertoCTAtopayforrepairsneededfromwaterleak,withfundscomingfromtheCapital <br />Account.TheTownwillthenbereimbursedbyourInsuranceCompanybutfundswilllikelynotreturntocapitalaccount. <br />1/12/10 <br />ChangeOrderwasreviewedandapprovedunderitem2.03oftheminutes. <br />02/09/10 <br />Insurancecheckwasdepositedbackintoaccount. <br />2.75Carpet <br />12/8/09 <br />Thecarpetmanufacturerisnowproposingtoreplaceallthecarpetinthebuildingbasedupontheapparentdefectinthebacking <br />material.Thedetailsofthereplacementarenotyetdefined.Anewbackingmaterialisplanned. <br />1/12/10 <br />Replacementprocesshasbeeninitiated,althoughplanningandschedulingwillbeneeded.Materialsareonorderandare6to8 <br />weeksout. <br />2.76References <br />12/8/09 <br />ThePBCdiscussedandagreedthataletterofrecommendationshouldbesenttoHKTArchitectsandtoźƷ͸ƭProjectManagerMichael <br />Lawrencefortheoutstandingwork,careandlevelofcommitmentdedicatedtotheTownandthisproject. <br />01/12/10 <br />JonHimmelwillwriterecommendationletters.PBCsuggestthatHKTbeavailableforTownMeetingtodiscusscloseoutof <br />projectandmoneysaved. <br />2.77Tools <br />02/09/10 <br />Motion:Toapprove upto$10,000.00fromtheEquipmentlineitemtopurchasetoolsforCarpentryshop. <br />DickPerry2nd:PeterJohnsonVote:3yes1abstained <br />2.78BotanicalGardensSubstainableSites <br />02/09/10 <br />MikeLawrencediscussedcertificationforsustainablesites.Costtoapply$0ifacceptedcostwouldbe$5000.00.PBCdeclined. <br />3.0K12MasterPlan <br />Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent <br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />3.1PreliminaryReviewofMasterPlan <br />ЉЊΉЊЌΉЉВ <br />RepresentativesoftheDesignPartnershipofCambridgepresentedanoverviewoftheK12MasterPlanfindingstodate. <br />PBCadvisedDPCverifysetbackswithzoningforanyconstruction. <br />PBCrequestedfulldisclosureoffootnotesonanyandallcostdocumentsandestimatesshowingescalationprovisionsand <br />terms. <br />PBCrequestedtownexpensesbeaddedtoprojectcostsheet. <br />SchedulingdiscussionsinvolvedestimatesonMSBAreviewschedulesandfundingcycles. <br />ЌΉЊЉΉЉВ <br />DPFreportedthattheK12MasterPlanwasbeingfinalizedandisscheduledforapresentationtotheSchoolCommitteeinMarchof <br />2009. <br />3.2AdhocCommittee <br />ЏЋЍЉВ <br />TheSuperintendentofSchoolshasaskedforanadhocCommitteetoreviewtheK12MasterPlan.Committeemembersarebeing <br />requestedfromseveraldifferentareasincludingtworepresentativesfromthePBC. <br />JohnHimmelandEricBrownvolunteeredtoservetheAdhocK12CommitteeinrepresentationofthePBC <br />ЊЉΉЊЌΉЉВ <br />PeterJohnsonwasalsoavolunteerforAdhocK12inrepresentationofPBC. <br />Page 6 of 8 <br /> <br />