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PBC Meeting Minutes <br />12 January 2009 Meeting <br />MotiontoapproveChangeOrder#23intheamountof$106,714,whichrepresentsthevalueofworkreplacedduetothewater <br />mainbreakinthesprinklerroom. <br />Motion:EricBrown2nd:DickPerryVote:Unanimous <br />2.3CommissioningStatus <br />Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrent <br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />10/13/09 <br />ScheduledmeetingtoreviewtrainingMarkBarrettwillreportinNovember. <br />11/10/09 <br />AmeetingwasheldwithallinterestedpartiesinattendancetoreviewtheperformanceandtestingofRTU1asinstalledinthe <br />building,aswellasalloutstandingpunchlistitemsrelativetoHVAC.Meetingresultedinpositiveresponsesonoutstandingitems, <br />withplanstofollowupandcompletionforacceptancebytheowner. <br />OnefollowupitemtoRTU1issueisanindependenttesting/balancingofthesystemtoconfirmreportsprovidedbysubcontractor. <br />Thisworkistobescheduled. <br />12/8/09 <br />DPFreportsthatanindependentbalancingsubisscheduledtoperformworkthiscomingFridayandthestatusoffinal <br />commissioningissueswillbeaddressedafterthatworkiscomplete. <br />01/12/09 <br />DPFmetwithEAmantiandfoundthattheStartupproceduresfortheRTUwereincorrect.Newstartupproceduresweregiven <br />andwillbeimplementedontheunit.Systemcheckswilltakeplaceandtheunitwillbereevaluated. <br />2.4.DPWConstructionSchedule <br />Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent <br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />12/08/09 <br />CTAhasmadesignificantprogressonthepunchlist,outstandingitemsincludeRTU1,doorreplacementofthreedoors,siteworkto <br />becompletedintheSpring,exteriorcornerflashing,andLEEDworkcontingentonapprovedsubmission.Thepunchlistalsoincludes <br />signagewhichrequiresapprovalofPCOandadditionalpricingtobeprovidedbyCTA <br />01/12/09 <br />Carpetreplacinginfull,orderhasbeenplaced@68weeks.Installerswillmoveallfurniture. <br />ThreeHollowMetalDoorstobereplacedatmaintenanceyardsideofbuilding. <br />Sitepunchlistworkandsignagedelayedtospring. <br />2.22TelephonesforDPW <br />8/11/09 <br />Installationofthenewtelephonesystemisprimarilycomplete.DPFandTownITaredevelopingapunchlist.Somephonefeatures <br />havenotyetbeenrolledouttousersyetandwillbedonealongwithadditionaltraining. <br />10/13/09 <br />Admintrainingisongoing.PunchlisthasbeenreducedtoQOStesting,trainingandbatterypacks. <br />11/10/09 <br />Admintrainingcomplete.MarkBarrettwillfollowupwithDorindaGoodmanonpunchlistitems. <br />2.26Budget <br />Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent <br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />11/11/09 <br />DPFreportsthatthestatusofthebudgetandorbottomlinefigureremainstrue,intermsofuncommittedfunds. <br />DPFtoworkwithFinancetoverifycommitments,encumbrancesandoverallbudgetandreportbacktoPBC. <br />01/12/10 <br />DPFprovidedanupdatetotheBudget.Transferswereproposedtoreconcileindividuallineitemsinthebudget.Tentativenet <br />balanceonbudgetinexcessof$2,200,000.00 <br />MotiontoapprovetransferasproposedinDPWProjectBudgetdated1.12.10. <br />Motion:JonHimmel2nd:PeterJohnsonVote:Unanimous <br />Page 3 of 7 <br /> <br />