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PBC Meeting Minutes
<br />12 January 2009 Meeting
<br />Oneinvoicewasremovedfromthesubmittedpackage,intheamountof$16,480,asapprovalwouldexceedthebudgetamount
<br />allowedfortheexpenditure.
<br />$80,000wasapprovedforasaltbrinesystem,ofwhich$68,479.00wasalreadyapprovedforthemixingunit.Approvalofthe
<br />currentinvoicewouldplaceexpenditureonthesystemabovetheapproved$80,000.ThePBCinquiredastowhatthesecond
<br />componentwasandhowitwasnotbroughttothePBCforreviewinrelationshiptothebudgetapproval,priortoinvoicing.
<br />ThePBCrequestedthatthepurchaserinformthePBCastowhatthepieceofequipmentis,źƷƭrelationshiptothesaltbrine
<br />systemandwhyitisneededsuchthatitwouldexceedtheapprovedbudget.PBCstatedthatthe$80,000approvalamountwas
<br />meanttocoverthesystemcostandhavesomecontingency.PBCrequestedbettercommunicationandaproceduremore
<br />closelyalignedwiththeapprovalsandpreferredprocess.
<br />1.3MeetingMinuteFormat
<br />(ItemRelocatedfrom2.24togeneralbusiness)
<br />Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrent
<br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions.
<br />БΉЊЊΉЉВ
<br />PBCChairreportsthatafterdiscussionswiththeTownManager,thepurchaseofPrologSoftwarewasapprovedforpurchaseforuse
<br />byDPFindevelopingfuturemeetingminutes.PBCindicatedthatsomeleveloftrainingwouldberequiredforuseofthesoftware.
<br />ВΉБΉЉВ
<br />DPFtoinquireaboutstatusofsoftwarepurchase.Proposalshouldincludetraining.
<br />ЊЉΉЊЌΉЉВ
<br />MarkBarrettreceivedestimatesforPrologpurchase,PBCsuggestwepurchase2licenses.MarkBarretttoinquireabouttraining.
<br />12/8/09
<br />DPFhascontactedPrologsalesrep,andisawaitingreturncall,tofinalizepurchasearrangements.
<br />01/12/09
<br />MarkBarrettiswaitingforproposalfromPSS.
<br />2.0PUBLICWORKS&FACILITIESBUILDINGPROJECT
<br />2.01ContractorMonthlyRequisition
<br />Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrent
<br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions.
<br />12/8/09
<br />Applicationforpayment#26totheGeneralContractorwasreviewed.
<br />Motion:ToapproveApplicationforPayment#26intheamountof$73,743.00.
<br />Motion:PeterJohnson2nd:JonHimmelVote:Unanimous
<br />01/12/09
<br />DPFconductedreviewofpriorapplicationforpaymentsandfoundanerroronapriorGCsubmittalformforpaymentwherea
<br />valueforrecognizingpriorpaymentswasnotupdatedfromonemonthtoanother.Therefore,toreturnthecontracttoan
<br />acceptablebalancevalueofpaymentswithheldbythetown,inrecognitionofworknotcompletedorpunchlistvalue,no
<br />paymentwasreviewedorapprovedfortheContractorthismonth.
<br />2.03ConstructionChangeOrders
<br />Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrentmeeting
<br />minutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions.
<br />12/8/09
<br />t/hƭʹ59,163,166,167,168,169,170,171,172,173,174,175,176,177,178,179wherereviewedanddiscussed.
<br />Motion:Toapprovet/hƭʹ59,163,166,167,168,169,170,171,172,173,174,175,176,177,178,179wherereviewedandapproved
<br />withanettotalamountofacreditof$12,310.94tothetown.
<br />Motion:EricBrown2nd:PeterJohnsonVote:Unanimous
<br />01/12/10
<br />Motion:ToapproveChangeOrder#22whichcontainst/hƭʹ59,163,166,167,168,169,170,
<br />171,172,173,174,175,176,177,178,179,whichwereallpreviouslyapprovedlastmonth,withanettotalamountofacreditof
<br />$12,744.64tothetown.
<br />Motion:EricBrown2nd:DickPerryVote:Unanimous
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