2009-08-11-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 11 August 2009 Meeting 1.2 Monthly Bills 7/14/09 DPF presented the June 2009 Bills for payment by the Town for PBC approval. The invoices included HKT architects monthly invoice, UTS testing, and legal fees, a copy of approved invoices is on file. The PBC Approved the Monthly Bills for Payment. Invoices approved by signature. 8/11/09 DPF presented monthly invoices totaling $90,472.58. Invoices are from HKT architects, Sebesta, UTS, FST Engineers, Verizon, AT&T, and various equipment invoices covered by approved PO’s. 1.3 Meeting Minute Format (Item Relocated from 2.24 to general business) 3/10/09 DPF discussed the idea of simplifying the meeting minute format currently being used. Citing a time consuming process for monthly updating and minute reviews as well as the length of publish minutes. PBC discussed the favorable characteristics of this format and a prior moment to purchase and utilize the software Prolog for development of meeting minutes and potentially tying in budgets and schedules into the minutes. DPF representatives expressed a concern that that would develop into an even more cumbersome process requiring a greater time commitment from DPF to manage. DPF requested that the issue be tabled until the DPF director was available to participate in the discussion. No changes to be made to format currently. DPF stated that if time permitted they would issue the minutes for this meeting in the current format and in a simplified format for review. 8/11/09 PBC Chair reports that after discussions with the Town Manager, the purchase of Prolog Software was approved for purchase for use by DPF in developing future meeting minutes. PBC indicated that some level of training would be required for use of the software. 2.0 PUBLIC WORKS & FACILITIES BUILDING PROJECT 2.01 Contractor Monthly Requisition For the purposes of reducing ongoing printed text previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 7/14/09 Application for Payment # 21 to the General Contractor was reviewed. The Clerk of the Works, The Architect and the Town’s Project Manager has previously reviewed the Requisition. Many items were discussed and evaluated prior to acceptance. Motion: To approve Application for Payment #21 in the amount of $397,979.00 Motion: Peter Johnson 2nd: Eric Brown Vote: Unanimous 8/11/09 Application for Payment # 22 to the General Contractor was reviewed. Discussion surrounded the payment line item for pavement at $32,000.00. Based upon percentage of work complete and outstanding issues with non-acceptance of current top coat, the PBC approved payment of the requisition less the amount due on 02300 pavement $32,000.00. Motion: To approve Application for Payment #22, less the $32,000 pavement allowance. Motion: Dick Perry 2nd: Eric Brown Vote: Unanimous 2.02 Diverted Construction Waste For the purposes of reducing ongoing printed text previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 3/10/09 The diverted Construction waste is reported at 86%. Page 2 of 13