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30 June 2009 Meeting Minutes Lexington Permanent Building Committee (PBC) Location: 146 Maple St. Conference Room Date & Time: 24 June 2009, 5:00PM 2.31 Bi-Directional Radio 5/19/09 The operation and need for a Bi-directional radio system in the building was discussed with the Fire Department. The system boosts the signal of the fire department radios allowing them to communicate in the building and improves fire fighter safety. Expected costs range from $30,000 to $50,000. PBC expressed need for an Additional services fee from HKT Architects to develop an RFP for the antenna system to obtain design/build quotes for same. 6/24/09 HKT Additional Services not to exceed $8500.00 (Bi-directional Radio) Motion to approve not to exceed $8500.00 Motion: Eric Brown Second: Jon Himmel Vote: Unanimous 2.32 Fire Suppression System 5/19/09 The need for a fire Suppression / Sprinkler system was discussed in the Sand and Salt Shed located behind the building. The size of the building dictates that a sprinkler system is required based upon statute. Upon review of the current progress of the project and the extent of sprinkler coverage present, and through consultation with the Fire Department it was decided that the DPF would apply to the State Board for a Variance on the requirement. 2.33 Appliances and Office Equipment 5/19/09 The purchase of Refrigerators and Office Copiers, were discussed for the new building. The PBC expressed a reluctance to approve the purchase of equipment where the language of the appropriation may not clearly support it, without direction from the Town Manager. 2.34 Movers 5/19/09 The PBC approved the award of a Purchase Order to Sterling movers for the relocation services of the DPW and DPF Offices. Motion to approve quote of $8,684.00 to Sterling Movers. Motion Eric Brown Second: Dick Perry Vote Unanimous Page 9 of 12 9