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30 June 2009 <br />Meeting Minutes <br />Lexington Permanent Building Committee (PBC) <br />Location: 146 Maple St. Conference Room <br />Date & Time: 24 June 2009, 5:00PM <br />2.21 Town Network Head End <br />9/9/08 <br />Town looking to bring in Network head end to DPW building, meeting scheduled on site for Thursday 9/18/08 <br />@ 1:00 PM to review. <br />10/14/08 <br />Town Head End Room being revaluated and may be relocated to accommodate needs of HVAC system <br />Head End for building, and computer access for facilities maintenance staff. <br />11/04/08 <br />Contract amendment for additional cost to HKT $12,580.00 for additional HVAC equipment design for Facility <br />Room, plan changes, does not include construction. <br />Motion: To approve the Contract Amendment to HKT Architects Contract for additional HVAC <br />equipment design for Facility Room, plan changes, does not include construction. <br />Motion: Bill Kennedy 2nd: Carl Oldenburg Voted: Unanimous <br />01/13/09 <br /> <br />3/10/09 <br />Construction Work in this area is ongoing <br />2.22 Telephones for DPW <br />11/04/08 <br />HKT to hire a consultant to help determine what is needed for a phone system. Additional cost of $6,160.00. <br />Motion: Bill Kennedy 2nd: Dick Perry Voted: Unanimous <br />12/09/08 <br />Additional cost for telephone consultant was originally quoted wrong, additional cost is actually $8,624.00. <br />PBC authorized. <br />3/10/09 <br />Telephone System Vendor Price Quotes were requested under State Vendor Contract ITT29. Three Price <br />quotes were received and reviewed by the Town. Two Finalists were determined and a Site Visit has been <br />scheduled for 3/12/09 to visit the demonstration show room for the two finalist vendors. <br />Motion: To authorize the Director of Public Facilities to proceed with the purchase of the finally <br />selected Telephone system contract in an amount not to exceed $60,000.00, with an additional <br />amount not to exceed $15,000.00 for the selection of various options deemed appropriate to the <br />system, for a total of not to exceed amount of $75,000.00 <br />Motion: Jon Himmel 2nd: Peter Johnson Voted: Unanimous <br />Page 5 of 12 5 <br /> <br />