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25 February 2009 Meeting Minutes Lexington Permanent Building Committee (PBC) Location: Estabrook Hall 10 February 2009 Date & Time: , 7:00PM 1.2 Monthly Bills Record 02/10/09 DPF presented the January 09 Bills for payment by the Town for PBC approval. The invoices included HKT architects monthly invoice, UTS testing, and legal fees, structural inspections. The PBC Approved the Monthly Bills for Payment. 1.3 Next Meeting 02/10/09 Next meeting to be held on 3/10/09, Central Administration Building Conference Room. 2.0 PUBLIC WORKS & FACILITIES BUILDING PROJECT Re-Occurring Items 2.01 Contractor Monthly Requisition Record 02/10/09 Application for Payment #16 to the General Contractor was reviewed. The Requisition has been previously reviewed by the Clerk of the Works, The Architect and the TownÔs Project Manager. Many items were discussed and evaluated prior to acceptance. Motion: To approve Application for Payment #16 in the amount of $642,331.00 Motion Eric Brown 2nd: Carl Oldenburg Vote: Unanimous 2.02 Diverted Construction Waste Record 01/13/09 The diverted Construction waste is reported at 87%. 2.03 Construction Change Orders Record 02/10/09 Construction Change Orders # 11 in the amount of $122.284.14 #12 in the amount of $31,150.76, #13 in the amount of $27,518.51 were reviewed and approved in the amount of $180,953.41 Motion: Eric Brown 2: Carl Oldenburg Vote: Unanimous nd Ongoing Items 2.3 Commissioning Status CTA For the purposes of reducing ongoing printed text previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 10/14/08 Commissioning work shown on schedule, no new activity or meetings until equipment start up. 11/04/08 Sebesta to start Energy Modeling, progress meetings should begin. 2