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22 August 2008 Meeting Minutes Lexington Permanent Building Committee (PBC) Location: Cary Memorial Hall-Estabrook Meeting Room 12 August 2008 Date & Time: , 7:00PM A proposal for On-site LSP services to coordinate and manage this newly defined situation was developed by Weston and Sampson and presented to the PBC. Weston and Sampson Revised Proposal dated 06 June 2008, requests an additional $19,600, in additional to the already approved $18,900 proposal for services approved last month. The figures do not; yet include contractual mark-up by HKT. PBC expressed the Town Project representatives should have a review meeting or discussion with Weston and Sampson as the results of this work come in to evaluate options. Weston and Sampson 6/6/08 Revised Proposal approved by PBC. Motion: Bill Bruckman 2nd Eric Brown Vote: Unanimous 7/8/08 Weston and Sampson presentation included summary of events and testing, copies of which were distributed to the PBC. Original notification to DEP for first barrel findings 5/29/08 Immediate Action Response requested by DEP Magnetometer and GPR Survey completed by 6/25/08 Preliminary report and findings presented 7/8/08. Preliminary test results indicate multiple Ares showing metals and or potential additional barrel locations. Additional test pitting is required to discover extent of contaminant locations. Balance of test pitting operations from previously approved services should cover work needed for this task. Completion of test pitting will result in development of IRA report and determination from DEP as to extent of remediation work required. Rear end of site may be unavailable to GC until mid to late Sept. depending upon continued findings and extent of remediation required. Once test pitting is complete and extent of contamination is defined options can be evaluated as to the extent of remediation that is recommended, and or any options to accept restrictions on site based upon reduced or limited remediation. WS presented Professional Services amendment in the amount of $18,000 (The figures do not; yet include contractual mark-up by HKT) to cover professional services for IRA Plan Preparation as required by DEP, installation of monitoring wells, as required by DEP and solicitation of quotes for removal of on site material already approved for removal. Weston and Sampson 7/2/08 Revised Proposal approved by PBC in the amount $18,000. Motion: Eric Brown 2nd Bill Kennedy Vote: Unanimous The PBC was further concerned that given the nature of the work WS is performing and the time sensitivities involved, that they should authorize Pat Goddard the ability to approve continued or further authorizations to Weston & SampsonÔs contract if required to keep the environmental issue moving forward and to not cause or worsen delays to the project. Motion: To authorize Pat Goddard to act on behalf of the PBC to expand up to an additional Twenty Five Thousand Dollars ($25,000.00) in addition to the $18,000 approved at this meeting, to advance Weston & Sampson scope for site investigations and work related the current soil contamination matter. Motion: Jon Himmel 2nd Bill Kennedy Vote: Unanimous 5