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2008-08-12-PBC-min
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2008-08-12-PBC-min
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Minutes - PBC - Permanent Building Committee
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22 August 2008 <br />Meeting Minutes <br />Lexington Permanent Building Committee (PBC) <br />Location: Cary Memorial Hall-Estabrook Meeting Room <br />12 August 2008 <br />Date & Time: , 7:00PM <br />6/10/08 <br />Color copies of the construction schedule were distributed. Work appears to be on schedule with <br />the building largely complete by first Qtr. 09. <br />7/8/08 <br />Color copies of the construction schedule were distributed. Work for the building appears to remain <br />on schedule for substantial completion on 29 April 2009. However scheduled site work and paving <br />has been moved on the schedule to spring of 2009 extending to summer of 2009. The reason for <br />this is a cautionary move based upon the current limitations at the rear of the site due to the <br />environmental work being evaluated and the impact this has on the GCÔs ability to construct the <br />sand and salt shed and initiate full site work and paving operations before November of 2008. <br />This situation will continue to be evaluated. There was discussion to fast-tracking as much as <br />possible the balance of site work, test pitting and remediation so as to turn over as much of the site <br />as possible to allow a predominant amount of site construction to happen as originally scheduled <br />and minimize the amount of site work that would have to carry over to spring / summer 09, and <br />therefore reduce potential extra costs. <br />8/12/08 <br />Work for the building remains to appear, largely, on schedule, relative to a spring 09 completion. <br />There was some discussion regarding the timing of the Certificate of Occupancy, as the delayed site <br />work issues are artificially pushing out the Certificate of Occupancy (CO) date. PBC requested <br />inserting a temp CO date to pull back building completion for use and allowing extended site work to <br />stand on its own. <br />HKT outlined discussions with CTA regarding their intent to update schedule to reflect the large <br />majority of site work to be completed this fall as originally scheduled with only the rear portion of the <br />site or as needed to carry over to a delayed spring due to the environmental issues currently being <br />resolved. <br />2.6 Soil Testing Required at Current Excavation HKT/WS <br />5/13/08 <br />HKT stated that additional soil testing is required based on soil excavation at site. PBC approved <br />Weston & Sampson to provide LSP services Ï Eric Brown made the motion, Carl, all members <br />approved. <br />6/10/08 <br />The approved LSP services above included the excavation of test pits under DEP direction to define <br />the extent of previously found contaminants. These test pits have led to the discovery of seven steel <br />barrels, some containing an oil or waste oil liquid. DEP was contacted by the LSP and conducted a <br />site visit. A report was issued by DEP and agreed to by the LSP as appropriate such that the balance <br />of this rear portion of the site could be evaluated to determine if additional steel barrels or <br />contaminants exist, without having to excavate the whole rear portion of the site. <br />The recommended direction is to remove all stock piled material from the rear of the site make <br />improvements to the rough grade and have a subcontractor examine the areas with large metal <br />detectors, magnetometers, and ground penetrating radar. <br /> <br />4 <br /> <br />
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