2008-10-14-PBC-min - Laserfiche WebLink

Browse Search

15 October 2008 Meeting Minutes Lexington Permanent Building Committee (PBC) Location: Cary Memorial Hall-Estabrook Meeting Room 14 October 2008 Date & Time: , 7:00PM e. Pat Goddard will want to review the materials as well, specifically for training materials f. SB will look in spec to see what is required for training and cater it to the TownÔs needs g. This commissioning process allows the project to get the LEED point for enhanced commissioning. h. PBC would like Pat to look into who he wants to be part of the training I. Possibly look into video taping the training sessions j. Handouts and or presentation materials / PowerPoint should be collected, in electronic format if possible. k. O+M to be in searchable PDF formats if possible 7/8/08 The PBC was advised that a commissioning kick off meeting was scheduled for Thursday 7/10/08, at 11:00 AM. The Meeting was to involve the TownÔs Commissioning Agent, CTA, HKT, and applicable sub-contractors. The PBC still has concerns over ensuring that the GCÔs schedule reflects adequate time for the completion and proper scheduling of the commissioning work. PBC Chair, requested that the Commissioning agent be given a copy (electronic) of the GCÔs schedule for implementation and review 8/12/08 The DPF and HKT have asked CTA for scheduling updates and will review upon receipt. 9/9/08 . Commissioning work shown on schedule, no new activity or meetings until equipment start up 10/14/08 Commissioning work shown on schedule, no new activity or meetings until equipment start up. 2.4. DPW Construction Schedule Ongoing 5/13/08 The PBC reviewed the construction schedule from CTA a. Slack should appear on the schedule Ï HKT to coordinate. b. Critical Path items to be shown in red Ï HKT to ask CTA to provide a PDF in color for review c. Discussion on what should happen if CTA is to submit a delay claim. HKT stated that a letter was issued by CTA about the unforeseen conditions found at the site and the winter weather. HKT Stated that their preference is to address this issue, as we get closer to substantial completion as the schedule is still on track and there is a good relationship with CTA, which would like to continue d. The PBC was concerned about the lack of time for commissioning and ask HKT to address with CTA and SB. 6/10/08 Color copies of the construction schedule were distributed. Work appears to be on schedule with the building largely complete by first Qtr. 09. 7/8/08 Color copies of the construction schedule were distributed. Work for the building appears to remain on schedule for substantial completion on 29 April 2009. However scheduled site work and paving has been moved on the schedule to spring of 2009 extending to summer of 2009. The reason for this is a cautionary move based upon the current limitations at the rear of the site due to the environmental work being evaluated and the impact this has on the GCÔs ability to construct the sand and salt shed and initiate full site work and paving operations before November of 2008. This situation will continue to be evaluated. There was discussion to fast-tracking as much as possible the balance of site work, test pitting and remediation so as to turn over as much of the site as possible to allow a predominant amount of site construction to happen as originally scheduled and minimize the amount of site work that would have to carry over to spring / summer 09, and therefore reduce potential extra costs. 3