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Permanent Building Committee 201 Bedford Street Room 221 August 14, 2014, 7:00 p.m. Members Present: Jon Himmel, Co-Chairman; Eric Brown, Co-Chairman; Carl Oldenburg, Peter Johnson, Philip Coleman, Lee Noel Chase Members Absent: Charles Favazzo and Dick Perry Guests: Paul Kalous, Collaborative Partners; John Park, Hill International; Ken DiNisco and Angel and Joubin Hassanian , Shawmut Construction Lexington DPF: Patrick Goddard, Director of Public Facilities; Mark W. Barrett, RA., Project Manager The Minutes were taken by Jean Curran, Recording Secretary The Meeting Convened at 7:00 p.m. I. Estabrook Elementary School 1. Project update-Hill International. John Park reviewed the history and the progress at the new Estabrook Elementary School, showed status photos, and reviewed the project and financial reports. Mr. Park reported that there are thirty-four (34) interior punch list items and twenty (20) items need to be verified and are close to being completed. The exterior punch list items include completion of the landscaping, site utilities; curb and site lighting, sidewalks and paving. The furnished and equipment punch list items include a worktop table, replacement trash and recycling bins, missing square work tables and legs and custom-sized bookshelves. Mr. Park reviewed some miscellaneous issues which included (i) security software for remote access by the Town; (ii) three (3) residents had issues (a) 115 Grove Street fencing on private property, (b) 122 Grove Street erosion runoff from school driveway into their driveway, and (c) 139 Grove Street noise complaint; (iii) software update for lighting; and (iv) HVAC leak issues involving engineers, subcontractors and Hill International. All residents were contacted by DPF. All other issues have either been resolved or will be resolved shorty. Everyone is working towards finalizing the project by September 3. Mr. Park reviewed the PCO Log and Budget Summary. Ken DiNIsco reported CM Contingency Log Item 154 in the amount of $45,977 should not have happened and the Town will not be responsible for that amount. 2. Shawmut request for pre-construction services costs. and Joubin Hassanian , Shawmut Construction presented to the Committee the written position of Shawmut Construction regarding additional preconstruction services in the amount of $90,000 despite having an overage in the amount of $96,860 in labor costs, $10,000 relating to the demolition and abatement cost and an additional $25,000 in reimbursables. There was considerable discussion between the PBC Meeting 081414