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Motion to approve Change Orders 16, 17 and 18 in the amounts of$39,360,$42,699 and $31,561 respectively,for the Estabrook School Project as recommended by the Architects of Record and Hill International Project Managers. (Jon, Dick)The Motion was approved 6-0 3. Approve Transfer to Cover Change Order Costs Mark Barrett explained that the Members needed to transfer the contingency money to the construction cost line in order to fund the Change Orders previously voted on. Motion to transfer$113,620.00 from the contingency line of the budget to the construction cost line of the building to fund these changes (Jon, Dick)The Motion was approved 6-0 4. Approve Payment Requisition 23&24 Mark Barrett reminded the Members that there was an outstanding requisition from last month in the amount of$773,583 shown as Requisition No. 23 that still needed to be voted on. Mr. Barrett also requested approval from the Members on Requisition 24 in the amount of$18,695.00. Jon Himmel asked Patrick Goddard, Director of Public Facilities if he approved these payments and Mr. Goddard responded in the affirmative. Motion to approve Requisition#23 in the amount of$773,583.00 and Requisition#24 in the amount of$218,695.00 to Shawmut Design &Construction for the Estabrook School Project, as recommended by the Architect of Record and Hill International Project Managers (Jon, Dick)The Motion was approved 6-0 5. Shawmut Construction Reconciliation and Pre-Construction Issues Peter L'Hommedieu and Joubin Hassanian, Shawmut Construction (Shawmut) requested approval and assistance from the Members to help recoup$90,000 in pre-construction overrun costs from the Massachusetts School Building Association (MSBA). Messrs. L'Hommedieu and Hassanian presented detailed reasons to support their request which included delivering the project on time and in good quality. There was considerable discussion among the Members and questions to Messrs. L'Hommedieu and Hassanian regarding why Shawmut should be paid additional money for pre-construction work which was not included in Shawmut's original contract with the Town of Lexington. Members also discussed whether they have the authority to authorize payment of additional money to Shawmut. It was decided by the Members that Shawmut should put in writing the reasons for the additional compensation and submit it to them for discussion next month. The Members will need to have something in writing to bring to the Town Manager and his staff for consideration if not contractually supported. Carl Oldenburg left the meeting at 8:15 pm. II. Bridge& Bowman Elementary School 1. Flooring Update. Mark Barrett presented the Bid Tab summary of flooring at the Bridge Elementary School which includes the base bid and the add alternate for gym flooring (i) Capital Carpet & Flooring (Base Bid$156,818 and Alternate$81,430), (ii) Paul J. Rogan (Base Bid$289,900 and Alternate$85,000), and (iii) Continental Flooring (Base Bid 189,843, Alternate$74,323). Abatement will finish on Tuesday and Phase II will begin after that date. The gym floor work will continue until mid- August. PBC Meeting Minutes 071014 Page 2