2013-06-13-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 1.3 Meeting Minute Format (Item Relocated from 2.24 to general business) For the purposes of reducing ongoing printed text previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. Mark Barrett is waiting for proposal from PSS. 5/10/11 DPF reported a quote received for training on prolog, but could only find out of state vendors approved by the software company. PBC member suggested he knew of a local firm we could get training from that would be more cost effective. 10/13/11 DPF reported that it would appear that we would be able to setup training within the next few weeks. 12/1/11 DPF again reported that it was hoping to set up the training within the next couple weeks. 3/14/13 DPF reported that they had intended to have meeting minute transitioned to prolog by this meeting but had hit a snafu and will need to correspond with the consultant before this can be done. 4.0 Bridge & Bowman Renovation Projects 4.43 Discussion with Daedalus on GC Contract 12/13/12 Bob White from Daedalus projects led a discussion on the processes and impact of termination of a construction contract. Termination for cause: Can be a very difficult process. Town counsel will need time to review all of the materials and facts before giving advice on whether or not to proceed. Most likely avenue would be failure to administer or to provide skilled labor or materials. Legal costs would ny has always brought in same GC for completion. Bonding Company could take 3-6 months to evaluate. Summer 2013 work likely canceled. Termination for convenience: Project would be audited and the town would buy out oh&p from GC. Daedalus estimates approx. $700,000 payment to GC plus cost to re-engineer project and re-bid. There would likely be a premium added by the new GC. Summer 2013 work likely canceled. Overall added costs could easily exceed $1 to 1.5 million. Continuation of Contract with GC: Bob talked with GC and met with the Owners, they want to turn project around. Best advice from Daedalus is work with GC and find a way to make the project better. Brief discussion on expansion of Daedalus services. Daedalus is already on board to review new schedule when it comes out from TLT, and provide feedback on schedule and viability. Any expansion of Daedalus Services can be addressed after schedule review. 2/14/13 There is no data or required scope defined yet that warrants continued discussion of ex Bob White plans to remain engaged in the project and continue to attend meetings and monitor schedule. 4.56 February Update 2/14/13 Bob White from Daedalus Projects provided an update on TLT Schedule. Bob had met with TLT a few times during their development of the schedule and overall reported that the schedule appeared to be an honest practical methodology for completing the project in accordance with the contract. There was general discussion on the schedule and inquiries regarding successors and predecessors used in the schedule detail, the actual prescience or not of float along with the need to show the Critical path line in the schedule documentation. Daedalus will follow up on these items and is awaiting the opportunity to have their schedule consultant test the schedule once a live electronic copy is received. Page 2 of 8