2013-08-30-Ad hoc Townwide Facilities Master Planning Committee (Final Report of Committee)

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• Accessibility improvements: stage, Green Room, Bird Room, Civil Room, entrance, parking and other spaces • Auditorium and support spaces: Thrust Stage, lighting, sound improvements, seating, Green Room and toilets • Miscellaneous improvements: Estabrook Hall, meeting room amenities and facility storage • Exterior and internal structural repairs • Structural modifications • Mechanical improvements: Fire protection, plumbing and HVAC systems • Electrical and acoustical improvements • Repairs and improvements to stage rigging A phased project approach, with four phases of construction, was estimated in 2011 dollars as $9,418,682, and a project with a single phase was estimated as $7,741,698. The 2012 Annual Town Meeting approved $75,000 of cash from the Community Preservation Fund (CPF) for a 30% design - development process and value engineering of the recommended improvements identified in the 2011 study. In May 2012, the Board appointed an Ad hoc Cary Memorial Building Program Committee, and Mills Whitaker Architects was selected as the designer. Work began in July 2012. Recent Actions In January 2013, the Cary Memorial Building Program Committee report was released. It recommended improvements to the building with a preliminary project budget of $8,537,125 — estimating $548,836 (FY2014 dollars) to complete the design and engineering (including construction documents) and $7,988,290 (FY2015 dollars) for the construction period. The 2013 Annual Town Meeting approved $550,000 to complete the full design and engineering. Future action will be required to fund the construction of the improvements. Recommended Action The Committee recommends continuing the currently planned and already initially funded renovation project. TOWNWIDE FACILITIES MASTER PLANNING 13