2013-08-30-Ad hoc Townwide Facilities Master Planning Committee (Final Report of Committee)

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The work of the Committee encompassed the following: Selection of The Cecil Group, Inc., supported by HMFH Architects Inc., as its consultant team. These firms assisted in the analyses and recommendations included in this report. Review of the completed studies for the Central Fire Station, Police Station, Cary Memorial Building, Hosmer House (previously the White House), Senior Center, Community Center, Visitors Center, Stone Building and schools, including the Final Report of the 2009 School Ad Hoc Facility Committee. The schools for consideration are the Maria Hastings Elementary School, the High School and the School Central Administration. These studies are summarized in Chapter 2 for each facility. • Assessment of the impact of the deficiencies identified in these studies on the delivery of services and prioritization of the recommendations for improvements. The departments were asked to provide updated information on needs and service delivery impacts to incorporate into the plan. These updates are included in the descriptions for the facilities in Chapter 2. • Consideration of available prospective sites for the proposed facilities projects. These sites are identified in the minutes of the Committee meetings. Other than the findings regarding the purchase of the Marrett Road property, no specific site is recommended for the Central Fire Station and Police Station alternatives. • Identification of alternatives for sequencing the facilities construction/ renovation to address facility deficiencies. The alternatives are presented in the recommendations of Chapter 2 and Appendix D. • Financial consideration of alternatives for addressing the facility needs of the Town. The financial models are included in Chapter 3. In addition, the Committee held an open public meeting to allow people to present the issues they thought were important to decisions on capital projects. A summary list of the collection of ideas is included as Appendix B. The Committee appreciates those who attended and participated in the meeting and recommends the Board consider these ideas when deliberating the recommendations of this Committee. This report includes the results of the Committee's work in terms of findings, relative importances, phasing and financing of the projects. LEXINGTON, MASSACHUSETTS