2014-01-27-CCAC-min - Laserfiche WebLink

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structural details that will meet the needs of the community and provide flexibility that allows adjustments as demands and interests fluctuate over time. This has been done with challenging time constraints. SBA was commended for its leadership and for bringing the Town to “a good place”. Many attendees commented on the presentation. Comments included: Some comments may need some interpretation; what is someone really saying? Some comments may come from someone who is generally disgruntled. There needs to be discussion about governance. There needs to be discussion about dedicated space and what that really means. There needs to be discussion about specific plans for using space. It’s important to represent the entire community in this process, although it won’t be possible to please everyone. More time does not necessarily translate into a better product; there may not be a “best” solution. This Committee is well-educated about all the complexities; the general public is not. Documents about the use of space should indicate that all “assignments” are flexible; this will protect the Committee from possible future criticism. There should be responses developed for all of the comments. Some of the comments have architectural significance and should be reviewed by SBA. Some comments from the general public already resulted in changes to the design. There is room for more collaboration between the staff and the Committee. There is deep appreciation for the staff. Seniors are particularly concerned about what kinds of space they will have in the new center. Some comments suggest elements that are beyond the charge of this Committee or beyond the mission of the Community Center. This discussion has been amazing in and of itself. Ms. Ciccolo identified four ACTION ITEMS to pursue: Answer the comment cards: It was suggested that a list of Frequently Asked Questions (FAQs) could be developed and then each comment could be correlated with a FAQ. This approach is likely to respond to most if not all comments. It was also suggested that each Committee member be tasked with developing a response to a portion of the comments. List the underlying assumptions that have influenced decisions: Ms. Ciccolo volunteered to begin identifying and compiling a list of assumptions by reviewing past reports to the BoS and identifying architectural constraints identified by SBA. Staff and SBA will be asked to review the material and add their input. Everyone was encouraged to send their input to Ms. Ciccolo. It was agreed that some issues, such as dedicated space, do not fall into the assumption category. Separate discussion time will be needed for such issues. Site Visits to the Senior Center and the Recreation Department to better understand their programs and needs: Ms. Ciccolo will schedule those visits. Mix up the seating during meetings: Ms. Ciccolo encouraged those attending the meetings to change where they sit so that staff and committee members/liaisons are interspersed. Mr. Kanter suggested that this Committee start by focusing on building-related comments or issues in preparation for responding to questions at the March 24, 2014 Special and/or Annual Town Meetings. 4.SBA Report on Phase 1 Recommendations and Cost Estimates : In addition to a table showing a need for an additional $1.7 million for Phase 1 of the Community Center project, SBA’s letter to Mr. Goddard and the Committee members outlines two alternatives for addressing the heating, ventilation, and air conditioning (HVAC) needs. In one scenario the HVAC work is broken into two components; the building is opened in January 2015 with only the first component addressed; the second component is completed after the opening. In a second scenario, all of the HVAC work is included in one project and the building doesn’t open until the summer of 2015. 2