2013-12-09-CCAC-min - Laserfiche WebLink

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cards, and a suggestion box will be available to facilitate the gathering of ideas and comments. A comment board will offer comparable opportunities. Handouts will facilitate self-guided tours. There will be greeters at the front door and roving people to answer questions and give directions. Additionally, guided tours will begin on the half hour or every 15 minutes. Mr. Forsdick asked for volunteers. ACTION ITEM: Ms. Rodgers will explore the possibility of having some of the senior citizens who run the Fix-It Shop available to answer questions. It was agreed that in the event of bad weather, Ms. Vine and Ms. Ciccolo will decide whether it is necessary to cancel the Open House. Ms. Ciccolo thanked staff and committee members for the effort they have made to prepare for the Open House. 4.SBA December 9, 2013 PowerPoint Presentation: Ms. Wilson reviewed a capacity matrix, which illustrates the ability of Phase 1 renovations accommodating the Muzzey Senior Center current program hours and Phase 2 accommodating additional requested program hours. It demonstrates the diminishing capacity based on the size of the room that is needed; there are more than enough small multi-purpose rooms; there may be some constraints for the activities that serve the largest numbers of people. ACTION ITEM: SBA will add the numbers of people that are assumed for each room size identified in the matrix. rd In response to a request at the December 3 meeting, Ms. Wilson reviewed slides that include a ramp from the addition basement to the raised basement area under the mansion. The ramp would use most of the area that had been identified for a Fix-It Shop. It was estimated that the ramp would cost $60,000 to $61,000. Additionally, it would be necessary to remove ducts and pipes in the basement area under the mansion because of the low ceiling. The height of the mansion basement area with the ducts is 6 feet 10 inches; regulations require a ceiling height of no less than 7 feet 6 inches in public use areas. Also in response to a request, Ms. Wilson reviewed three options for adding a staircase between the first floor and basement, as follows: Around the elevator: It appears to fit but it will cut into the elevator room and bathroom in the basement, and there may be complexities that have not been identified. Next to the rotunda: It would be in a central location, using space that is currently identified as a lounge/snack area. This option is preferred by SBA. In the southwest corner of the building: This is architecturally complicated and impacts the basement area identified as a fitness room. Although there was support for adding a stairway, there were committee members who opposed losing the lounge/snack area. It was generally agreed that observing traffic flow during the December 14 Open House will help inform the Committee. It was also agreed that in order to stay on schedule, SBA should continue the design work for the plan that this Committee approved, although it does not include the additional stairway. ACTION ITEM: SBA will look at the possibility of adding an elevator to the storage area in the basement. Ms. Wilson reported that a second access road, necessary for Phase 2, will require significant re-grading. It can be within the 25 foot setback for buildings but must be 5 feet or more from the property line. Suggestions included identifying the purpose of the road and having the road connect to the front of the building. Various aspects of the Phase 2 elements were clarified, and sequencing those elements was discussed. Ms. Wilson provided a range of construction cost estimates for a large multi-purpose facility, a full court gym, and site improvements that include the access road. It was noted that Community Preservation Act eligibility for Phase 2 will be minimal at best. It was suggested that it may be possible to eventually build a small greenhouse with donations. Ms. Ciccolo reminded this Committee that, in preparation for their presentation to th the BOS of December 16, they need to determine what programming needs they want Phase 2 to address. She asked this Committee to review and comment on her draft report to the BOS so this Committee can th endorse it at the December 12 CCAC meeting. 2