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TOWN OF LEXINGTON Ad hoc Community Center Advisory Committee (AhCCAC) Minutes APM 19^ Date: October 11 2013 Place and time: Cary Memorial Building, Estabrook Hall, 9:00 A.M. Members Present: Michelle Ciccolo, Chair; Laura Hussong; Florence Koplow; Leslie Zales, Mary Ellen Alessandro Members Absent: Betty Borghesam; Harry Forsdick Liaisons Present: Linda Vine, Vice chair of AhCCAC, Town Manager's Office; Charlotte Rodgers, staff, Human Services; Norm Cohen, Board of Selectmen; Jon Himmel, Permanent Building Committee; David Kanter for Beth Masterman and then (at 9:15 A.M.) replaced by Ms. Masterman, Capital Expenditures Committee; Glenn Parker, Appropriation Committee; Dorinda Goodman, staff, Information Technology Liaisons Absent (liaisons only attend as- requested and as- available to address relevant agenda items): Alessandro Alessandrini, School Committee; John Wilson, Chief, Fire Department; John Mazerall, Police Department; Chri s Filadoro, staff, Public Works; Shawn Newell, staff, Public Facilities; Koren Stembridge, staff, Library; Karen Simmons, staff, Recreation Consultant Representatives Present from Steffian Bradley Architects (SBA): Teresa Wilson; Joe Sirkovich Also present: Pat Goddard, staff, Facilities; Sheila Butts, staff, Recreation; Barbara Deveau, staff, Human Services; Joel Adler, Town Meeting Member; Carroll Ann Bottino, Council on Aging (COA) Board; Nancy Adler, Chair, COA Board; Carol Snell, Friends of the COA; Jane Olson, resident -COA advocate; Steve Daniels, resident -COA advocate; Jerri O'Neill, resident -COA advocate; Fred Johnson, Ad hoc Cary Memorial Building Renovation Design Committee Recording Secretary: Sara Arnold The meeting was called to order by Ms. Ciccolo at 9:06 A.M. 1. Opening Comments: As part of the outreach effort, LexMedia is recording this meeting and will continue to record meetings when possible. They have also committed to recording the two outreach meetings scheduled for October 22 and October 28. It was noted that if those meetings are held in Baffin Hall they can be broadcast live. 2. Minutes: In response to a request by Ms. Vine, minutes from this Committee's meetings will reflect the fact that staff liaisons attend on an as- needed/as- available basis as determined by the Agenda. It was moved and seconded to approve the Minutes for September 27, 2013. The motion passed. VOTE: 5 -0 It was moved and seconded to approve the Minutes for October 3, 2013, with two clarifications: the first relating to the need to develop a uniform message when communication items are being distributed; and the second to include the essential content in "Recommendation 3 "which was a recommendation for the Board of Selectmen to move Recreation concurrently with Human Services during the first phase of the building occupancy. The motion passed. VOTE 5 -0 3. Document Review: Two documents recently distributed by email were discussed: