2013-09-11-CPC-min - Laserfiche WebLink

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Minutes of the Community Preservation Committee Thursday, September 11, 2013 3:00 pm, Parker Room Town Offices Building, 1625 Massachusetts Avenue Present: Committee Members: Marilyn Fenollosa, Chair; Richard Wolk, Vice - Chair, Richard Canale, Norman Cohen, David Horton, Jeanne Krieger, Leo McSweeney, Robert Pressman and Sandra Shaw. Administrative Assistant: Nathalie Rice Also in attendance were Jill Hai, Chair of the Capital Expenditures Committee (CEC), and David Kanter, Vice Chair of the CEC. The meeting was called to order at 3:03 pm. by Ms. Fenollosa. 1. 39 Marrett Road (Scottish Rite Property) — Request for FY14 CPA Funding — The CPC met with Town Manager Carl Valente and Robert Addelson, Assistant Town Manager for Finance to discuss a Board of Selectmen request for potential FY14 funding at Fall Town Meeting for "move -in" costs for 39 Marrett Road. Mr. Valente updated the Committee on the progress of the purchase of the property, stating that the closing was scheduled for late November. He explained that in order for the Human Services and Recreation Departments to move into the building, there were certain critical renovations needed. These included modifications to the fire safety and security systems and the installation of a full kitchen to enable meals to be cooked for seniors. He also noted that certain walls needed to be removed in order to provide programming space for seniors. In response to questions about the cost of the renovations, Mr. Valente said the Community Center Advisory Committee would be making a recommendation to the Selectmen on September 23 with specific building needs and associated costs. Mr. Valente will ask to meet with the CPC when he has more detailed information and Selectman approval for the project. There was a lengthy discussion of the request and whether the CPC should entertain a fall submission. (The CPC has a policy of not accepting applications for Fall Special Town Meetings.) Ms. Fenollosa addressed this point, stating that the requested funds would enable the building to be occupied in the late winter or early spring of 2014. If the request waited until Annual Town Meeting, occupancy would be delayed until the fall or winter of 2014, or potentially the spring of 2015. She believed the time sensitivity of the matter justified the request. She stated that this request differed from other submissions that had been contemplated by applicants for fall funding, such as the Visitor Center Improvements project, because the Visitor Center was "up and running" whereas Marrett Road needed short-term renovations in order to be usable by Town Departments. Mr. Cohen added that the Marrett Road application would need Board of Selectmen endorsement before being presented to the CPC. If other projects received such endorsement, he noted, the CPC would likely consider them. Mr. Addelson presented a spreadsheet detailing the impact of the Marrett Road financing on the CPA budget. Members discussed the set aside amounts for the various "buckets ", and Mr. Pressman noted that there were no estimates in the spreadsheet for renovations to the Hosmer House (formerly known as the White House), Munroe Center for the Arts or the Stone