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177s X OW Z APRIL I9'"� Community Farming Committee Meeting Minutes July 10, 2013 A meeting of the Community Farming Committee was held on July 10, 2013 at 8:00 a.m. in the Selectmen's Meeting Room. In attendance were: Michelle Ciccolo, Alan Wrigley, Tom Oliver and Michael Bliss. Also attending: Assistant Town Manager for Finance Rob Addelson (member of the RFP evaluation committee), Purchasing Director Lindsay Dahlberg and Town Manager Carl Valente. Mr. Valente opened the meeting and explained that Committee member Ralph Zelinsky has decided that he is unable to accept the appointment to this Committee. Approve Minutes: The Committee approved the Minutes of the June 27, 2013 meeting on a unanimous vote. Executive Session: Ms. Ciccolo moved that the Committee go into Execution Session for Exemption 7, to comply with a General Law requirement: MGL chapter (26)(d) and (h): (Deliberative Process, Protect Integrity of Bidding Process). Mr. Bliss seconded the motion. On a roll call vote the motion was unanimously approved. Evaluation of Community Farm Proposals: Mr. Valente asked Ms. Dahlberg to facilitate the discussion regarding the evaluation of the Community Farm proposals. In response to Ms. Dahlberg's question, the Evaluation Committee agreed that both proposals met the minimum criteria called for in the RFP. Ms. Dahlberg then reviewed the Request for Proposals in regard to the Evaluative Criteria. Ms. Dahlberg stated that she had Karen Mullins' evaluations (RFP evaluation committee member who is on vacation). 1. Business Plan: The Committee members discussed their individual evaluations of the two proposals. After a full deliberation, there was a consensus that, regarding the Business Plan, the LexFarm proposal should be evaluated as Highly Advantageous. The Committee initially could not reach a consensus rating on the Fat Moon Farm proposal, but subsequently agreed to evaluate it as Advantageous, subject to follow -up questions to be asked at the interview stage. 2. Operational Plan: The Committee members discussed their individual evaluations of the two proposals. After a full deliberation, there was a consensus that, regarding the Operational Plan, the LexFarm proposal should be evaluated as Highly Advantageous and the Fat Moon Farm proposal as Not Advantageous. 7/18/2013