2012-09-27-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 27 September 2012 Issue is that they can't commit to gmp @ 60 % docs because filed subs are not bid until 1005 docs. Dwgs will be 60% at 9/13 mtg 100% at 12/1 60 % estimate at September mtg. There should be 2 numbers from target subs for budgeting cross check to estimate. Motion to approve Option #3 for GMP development with Budget updates at 60% & 90% CD. Motion: Phil 2nd: Dick Vote 5 -0 -0 7.49 Pre -Qual Sub Committee 8/9/12 Need at least 1 volunteer for first meeting before 8/22/12 Motion to approve Pat as committee representative to Pre Qual sub Comm. Motion Dick 2 nd Peter Vote 5 -0 -0 8/28/12 Collaborative partners reports the pre -qual process is underway. 9/27/12 Pre -Qual process continues, 92 responses were received for filed sub bids. Approx 20 reviews completed to date. 7.50 Proprietary Items 8/28/12 DiNisco recapped need for approval on proprietary items Discussion on value of proprietary items Motion to approve Proprietary specifications to ensure systems are consistent with operation and maintenance needs in the schools system, for Honeywell / Honeywell ATC controls ( see also supporting letter from Dir. Of Facilities) and for Security Systems and Access control to be purchased through State Contract system and that Key system shall be a Sergeant key system to be under the existing GM sergeant Key system in other Lexington school buildings. Motion Eric 2 nd Carl Vote 5 -0 -0 7.51 Update 8/28/12 Site package received 5 bids Shawmut requesting approval of site bid package of 3,177,669.00 Project Budget Tracking summary shows 72,000 over but it is pointed out that there is a 1.5 million owners contingency in place. Collaborative partners supports the site package as proposed by Shawmut as does DPF. There was discussion regarding the conformance contingency ( +/- $61,260) and if that should be part of the site package approval. Motion to approve Site contract work to Shawmut in the amount of $3,177,669 less the 61,260 conformance contingency. Motion: Eric 2nd Chuck Vote 5 -0 -0 7.52 Cost Estimator Change 8/28/12 Motion to approve reduction of estimating consultants from 3 down to 2. Estimators will be Fogarty and Construction Manager / Shawmut. Motion: Eric 2 nd Carl Vote: 5 -0 7.53 Construction Testing 9/27/12 Collaborative Partners obtain unit pricing from several firms for Construction & Materials testing. The "low bidder" was deemed to be UTS Testing of Stoneham. CP recommended approval of award to UTS Testing. Motion to approve the recommendation of Collaborative Partners for award of the required Construction Testing Firm, UTS Testing in the N. T. E amount of $50,000.00 to be invoiced T &M / Unit pricing per proposal. Motion Jon 2nd Joe Vote 6 -0 -0 Page 5 of 6