2012-09-27-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 7.0 Estabrook Elementary 27 September 2012 7.30 Commissioning Agent award 3/29/12 MSBA assigned Commissioning agent, contact needs to be made and a scope of services received. 4/12/12 Discussion regarding scheduling a meeting with commissioning agent and schedule meeting. 7.42 Update for 6/14/12 6/14/12 Value Engineering - $1,396,826 million in yes column after tonight's meeting- school department needs to firm up agreement with these items that affect the education program. Sandy discussed needing the list on 6/8 but never received it. Des. Dev. Package — budget, and VE list due 6/26/12. There will be a LEED checklist in package, we should know if these items affect the VE list. MaryAnn has concerns about the process. Information was requested on 6/8 but was only received information on 6/14 at meeting. School Department needs to be an equal and prepared partner. PBC needs a target date (7/20/12) to be complete with VE list and have good numbers. Discussion on continuation with Shawmut and continued services based upon Budget development. At last meeting Shawmut was to give us a single GMP @ 60% CD. If we chose to end further discussions with Shawmut we would have to give next CM an opportunity before we go to 149 bid. PBC directed Walsh to discuss with Shawmut the $2 million delta in soft costs below the line. Many are not 100% behind continuing to take out of schools with such a delta. 7/12/12 meeting needs to have a decision on Shawmut. 7.43 Update for 6/28/12 6/28/12 Joe Riley Handouts and talking points. Update PBC on meeting with Shawmut and goals for 7/12/12 meeting. Discussion on need for Shawmut to focus in on estimate and find areas where costs can be brought to budget. • ** Shawmut needs to report to PBC on 7/12 with roadmap / revised estimate. ** • If we can Design/ Bid/ Build and be on budget so how can Shawmut get us there if we stay 149A? • *DDP wants decision by end of July • *RFW thinks we could wait until as late as Sept. but wouldn't have early foundations. • *If we go 149- RFW thinks we go back to original schedule with completion in June 2014 and little to no float in schedule. • *DPF and architect do not think we should wait on GMP after July 12 Shawmut update on Budget • Currently Shawmut @ $34 million, VE tentatively accepted $1.4 million making Shawmut $32.6 million vs. budget of $31.1 million. • 6/19 — 9/1 Site Enabling • 8/7 - Labor Day Site Work Bid +/- $2 million value • 8/21 -10/1 Concrete and Steele $3 -4 million value • 10/31 +/- Final CD's • 12/7 -12/14 Bid GMP 4 -5 weeks • Xmas get GMP • Demo $300,000, Abatement $900,000 need to solidify scope and get better numbers. • Continue to work @ unit prices • Continue to research market • Expand sub market to get best price • Write scopes of work for all sub prices to define price • Early coordination • End of August getting 60% CD and re- estimate to validate numbers coming in on pricing • By October Design Contingency is 0 • By December Construction Contingency drops from 2.5% to 2% Page 3 of 6